Jobs
Work with Ireland's largest conservation charity
Office Manager
Position Status : Open
BirdWatch Ireland, Ireland's largest wildlife conservation NGO, is seeking an experienced Office Manager with excellent interpersonal and organisational skills, with line-management and customer service experience. A background in the finance or charity sector would be advantageous.
Specific Responsibilities Include
General
* Responsible for the physical office environment and creating a good working environment
* Responsible for all administrative processes at BirdWatch Ireland's Headquarters in Kilcoole and regional offices in Letterkenny and Banagher
Line Management
* Line-manage administration and finance staff
* Management of annual appraisal processes
Financial
* Oversee Accounts Payable and Accounts Receivable
* Oversee debt collection
* Oversee payroll processes
* Be proficient in the use of BirdWatch Ireland's accounts system Microsoft Dynamics GP (Great Plains)
* Manage the annual insurance renewals
* Ensure all physical and electronic filing is kept up to date and stored securely
Human Resources
* Management of staff timesheets
* Management of sickness absence recording, monitoring and reporting
* Management of annual appraisal processes
* Management of recruitment and interview processes for all departments
* Management of employee commencement processes and upkeep of employee records
* Ensure employee contracts are issued and filed securely
* Ensure employee contact forms are up to date and filed securely
* Manage vehicle fleet and maintain employee driver database
* Maintain BirdWatch Ireland's Property Register
Customer Services
* Support Admin team with answering customer and member telephone, written and emailed questions / issues as well as processing membership applications and renewals
* Act as the first point of contact for complaints
Health and Safety
* Working with BirdWatch Ireland's Health and Safety Officer, take responsibility for health and safety in BirdWatch Ireland's offices in Kilcoole, Letterkenny and Banagher
Data protection
* Ensure that all personal, financial and other potentially sensitive data and information is kept confidentially and securely, in accordance with the EU General Data Protection Regulation and Irish data protection law
* Ensuring that personal data is managed and destroyed in accordance with BirdWatch Ireland's data policies
Other
* Provide administrative support to the CEO, Senior Leadership Team and the Board of Trustees
* With the Head of Communications and Development ensure the effective management of BirdWatch Ireland Retail Services
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How to apply:
Please download and complete a BirdWatch Ireland application form by clicking the 'Apply' tab below the post description opposite. Please note it is a requirement to send a cover letter also (information about this is on the application form). We encourage applicants to resist using AI to complete their applications and cover letters.
Closing date for applications (which includes the cover letter): 12:00 noon on Wednesday 16th January 2026. Applications and a cover letter can be emailed to or posted to Chief Executive Officer, BirdWatch Ireland, Unit 20, Block D, Bullford Business Campus, Kilcoole, Co. Wicklow, A63 RW83.
When submitting applications and the cover letter by email, please put "[First Name] [Last Name] Office Manager" in the subject line.
It is envisaged that interviews will be held on 27th January 2026.