Senior Office Coordinator Role
We are seeking a highly skilled and experienced Senior Office Coordinator to provide administrative support to our Director of Care/Service Manager.
* Meeting Governance: Manage agendas, minutes, and action tracking for internal and external meetings; coordinate bookings and executive diaries.
* KPI Reporting: Develop and maintain KPI reports and dashboards; assist with audits; ensure accurate records of inspection reports and registration certificates.
* Training Coordination: Schedule mandatory training sessions within statutory timeframes; facilitate the HIQA portal and HSE KPI/complaints returns.
* Record Management: Maintain accurate and up-to-date records and archives in accordance with GDPR standards; handle phone calls, post, visitors, and manage petty cash.
* Documentation: Prepare documents and presentations for the Director of Care/Service Manager; conduct research as required.
The ideal candidate will possess QQI Level 5/6 in Office/Business Administration (or equivalent), Microsoft 365 expertise, intermediate to advanced Excel skills, strong Word and PowerPoint abilities, knowledge of records management and FOI basics, and at least 2 years of relevant experience in healthcare or a similar sector.