Role Overview
The Transaction and Contract Administrator will support the day-to-day management of contracts across the full lifecycle: from onboarding and drafting support to compliance checks, KYC, document control, insurance tracking and coordination with internal and external stakeholders. This role sits underneath the senior Contracts/Lease function and will ensure smooth execution of leasing and transactional activity, maintaining accuracy, documentation quality, and adherence to company processes.
Key Responsibilities
Contract & Lease Administration
* Assist in preparing, reviewing, and updating lease documentation, amendments, side letters, and checklists.
* Ensure agreements align with internal policies (Core Lease Provisions) before senior review.
* Maintain accurate contract files, trackers, expiries, and conditions precedent/conditions subsequent.
KYC / Compliance
* Conduct initial KYC / KYS information gathering, verification and documentation for customers, suppliers, agents.
* Coordinate with finance for credit checks and follow-up items.
* Support compliance checks relating to insurance, onboarding requirements, and regulatory guidelines.
Insurance Coordination
* Collect and track customer insurance certificates.
* Liaise with insurance brokers and Asset Management to ensure requirements are met and reports are kept up to date.
* Monitor renewal dates and highlight gaps or non-compliance.
Transaction Support (Acquisitions & Disposals)
* Support deal teams with document collation, signature packages, CP/CS tracking, and coordination with technical, legal and tax advisers.
* Monitor deadlines and execution steps; ensure documentation is properly saved, version-controlled and filed.
Commercial Agents & Partner Documentation
* Maintain an accurate record of agent agreements, expiry dates and compliance requirements.
* Prepare payment approval packs once conditions are satisfied.
* Track renewals and support updates to framework agreements.
Corporate Administration
* Maintain PoA registers and follow up on renewals.
* Assist with preparing agendas, board packs and management meeting materials.
* Track filing and minute deadlines with external corporate service providers.
Dispute Support
* Coordinate documents, correspondence and evidence for dispute files.
* Track progress and ensure stakeholders are updated.
* Liaise with advisers for information requests.
Experience & Skills
* 2–3 years' experience in aircraft leasing, aviation finance, or contract administration.
* Strong organisational and document-control skills.
* Excellent attention to detail and accuracy.
* Ability to prioritise in a fast-paced environment and manage multiple deadlines.
* Clear communication skills and confidence dealing with internal stakeholders and external counsel/brokers.
* Strong integrity, reliability and sense of ownership.
* Working knowledge of lease agreements, insurance requirements, KYC processes or CP/CS workflows is an advantage.