Engineering Support SpecialistPurposeThe Engineering Support Specialist plays a critical role in ensuring the smooth and efficient operation of the Engineering department. This position provides comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department. The role requires a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.ResponsibilitiesEngineering Department Administration :Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimise workflow and departmental efficiency.Procedure Updates:Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.Engineering Document Control :Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant.Requisition and Purchase Order (PO) Administration :Support the procurement process by managing requisitions and PO related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.Quality Assurance (QA) Document Room Oversight :Maintain and organise the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.Meeting Room Coordination :Manage meeting room bookings for contractors and visitors, as well as coordinate adhoc meeting requests and logistics to support departmental activities.Engineering Training Coordination :Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.QualificationsLeaving Certificate (or equivalent secondary education qualification) is required.A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.Strong organisational and multitasking abilitiesExcellent communication and interpersonal skillsProficiency in document control systems and Microsoft Office SuiteExperience with procurement processes and PO administrationKnowledge of quality management systems and regulatory complianceAbility to work independently and as part of a teamDemonstrated ability to work within a regulated manufacturing environmentStrong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Familiarity with document management systems and electronic quality management systems (eQMS).