Administrative Co-ordinator Role
We are seeking an experienced Administrative Co-ordinator to oversee the daily operations of our office.
* Coordinate and monitor activities within the office to ensure smooth operations.
* Manage staff holidays, ensuring sufficient resources at all times, and distribute workload during absences.
* Induct new office staff, liaising with IT support for setup.
* Procure office supplies as necessary.
* Prepare weekly and monthly reports.
* Handle invoicing and review office accounts.
* Manage facility agreements and logistics.
* Oversight service agreements related to the office.
* Requisitions for procurement.
* Manage office documentation and database maintenance.
* Coordinate contact lists and handle telephone queries.
* Distribute documents and drawings to project personnel in a timely manner.
* Transmittals and submittals to clients.
* Receive and perform quality checks on transmitted drawings and documents.
* Document control software, ensuring proper training and use.
* Maintain controlled document registers.
* Liaise with scheduler, safety manager, and clients.
* Organizational charts cover.
* Project time administration when required.
* Manage other administrative staff.
Requirements:
Previous experience in a similar role within the construction industry. Document controller or site admin experience considered. A business or administrative qualification is advantageous. Proficient in Microsoft Office Suite, especially Excel and Outlook. Strong negotiation and problem-solving skills. Highly organized.
About Our Company:
Oradeo Recruitment specializes in the construction & engineering sector. We are a leading service provider in Ireland, UK, and Europe for professional recruitment and managed labour services in Construction & Civil Engineering, Data Centres, Mechanical & Electrical, Life Sciences, and Renewable Energies sectors.