Are you a highly organized and proactive individual with extensive experience as an Executive Assistant? Do you thrive in fast-paced environments and enjoy taking ownership of high-level responsibilities? If so, we have an exciting opportunity for you!
Our client, a leading pharmaceutical organization based in Galway, is seeking a senior-level Executive Assistant to provide administrative support to their CEO. As the ideal candidate, you will be responsible for managing the CEO's daily schedule, long-term calendar planning, and prioritization to ensure efficient use of time.
Key Responsibilities
* Manage the CEO's daily schedule, long-term calendar planning, and prioritization to ensure efficient use of time.
* Prepare correspondence, reports, presentations, briefing documents, and meeting minutes.
* Screen and direct calls, manage incoming communications, and handle confidential information with discretion.
* Coordinate conference calls, internal and external meetings, and visitor arrangements.
* Prepare monthly Board meeting agendas and complete board packs.
* Attend Board meetings to record minutes and follow up on action items with relevant stakeholders.
In addition to these duties, you will also assist with planning and coordination of strategic initiatives across transformation, operations, and organizational development. You will conduct research, gather information, and support executives with ad-hoc projects. Your ability to monitor project timelines, ensuring deadlines and deliverables are met, is essential.
Travel and logistics will also be a significant part of your role, including coordinating international travel, itineraries, visas, bookings, and related logistics. Your attention to detail and ability to work with discretion and confidentiality are crucial in this position.
Required Skills and Qualifications
* 10+ years of experience as an Executive Assistant, PA, or similar role in a corporate environment.
* Strong attention to detail and consistently high accuracy.
* Ability to work with discretion, confidentiality, and professional maturity.
* Excellent written and verbal communication skills.
* Strong problem-solving ability and a proactive mindset.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
A Bachelor's degree in business, management, or a related field is preferred but not required. If you are a motivated and organized individual who enjoys working independently, we encourage you to apply for this exciting opportunity.