Purcelloleary are recruiting for the role of Executive Assistant The Executive Assistant will provide high-level administrative support to the CEO and senior leadership team, ensuring seamless day-to-day operations.
This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
?? Key Responsibilities??
Administrative & Office Management Manage all incoming and outgoing correspondence, including emails, letters, and calls, ensuring timely and professional communication.
Prepare, format, and proofread documents, reports, presentations, and spreadsheets.
Maintain accurate filing systems, both digital and physical, using CRM and SharePoint platforms.
?? Calendar & Meeting Coordination Oversee the CEOs calendar, scheduling appointments, travel, and meetings with precision and confidentiality.
Coordinate internal and external meetings, including logistics, attendee communication, and venue arrangements.
Prepare meeting agendas, take minutes, and follow up on action items to ensure accountability.
?? Software & Systems Proficiency Daily use of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to support reporting, documentation, and communication.
Update and maintain CRM databases, ensuring data integrity and accessibility.
Utilize SharePoint for document management, version control, and team collaboration.
?? Reporting & Data Management Support internal reporting processes by compiling data, generating reports, and tracking KPIs.
Perform accurate data entry and assist with financial documentation and reconciliations.
Maintain confidentiality while handling sensitive information and financial records.
?? Stakeholder Engagement Act as a professional point of contact for internal staff, external partners, and clients.
Liaise with vendors, service providers, and consultants to support operational needs.
Represent the CEO and organization with professionalism and discretion.
?? Financial Administration Assist with basic financial tasks such as invoice processing, expense tracking, and budget monitoring.
Knowledge of Sage 50 Accounts Package is a strong advantage for supporting finance and accounting functions.
?? Skills & Qualifications Proven experience in an executive assistant, office coordinator, or similar administrative role.
Advanced proficiency in Microsoft Office Suite and familiarity with CRM and SharePoint.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to work independently and handle confidential information with discretion.
Familiarity with Sage 50 or similar accounting software is desirable.
Skills: Office Administration General Office Administration Administrative Support General Administration Support Administration Excel spreadsheet Benefits: Annual Bonus / 13th Cheque