JOB DESCRIPTION
Executive Assistant
Location: Clonee
Initial contract until 31st July
Onsite: 5 days per week
An exciting opportunity for an experienced Executive Assistant to support multiple senior leaders. This role requires a highly organized and proactive individual with strong problem-solving abilities, excellent communication skills, and a talent for managing complex schedules and logistics in a fast-paced environment.
Key Responsibilities
1. Coordinate internal and external meetings for up to three senior leaders
2. Manage dynamic and often complex calendars
3. Facilitate meetings, including agenda preparation, note-taking, and action tracking
4. Support planning and logistics for leadership visits
5. Prepare and submit expense reports and purchase requisitions
6. Arrange domestic and international travel itineraries
7. Organize space planning, strategic offsites, and team all-hands meetings
8. Plan and execute team engagement and culture-building events
9. Foster cross-functional collaboration across teams
10. Promote a positive and inclusive team culture
11. Participate in broader administrative communities
12. Provide general administrative support as needed
Minimum Qualifications
13. 3+ years of experience providing administrative support to one or more executives
14. Proven experience managing complex travel logistics
15. Strong calendar and expense report management skills
16. Ability to balance multiple priorities in a fast-paced environment
17. Proficiency in Microsoft Office and Google Workspace
Preferred Qualifications
18. Bachelor's degree (BA/BS)
19. Experience in event planning and coordination
20. Demonstrated ability to collaborate with other administrative professionals and cross-functional teams
21. High level of discretion and professionalism in handling confidential information
22. Strong multitasking skills and adaptability to shifting priorities
Job Title: Executive Assistant
Location: Clonee, Ireland
Rate/Salary: - EUR Hourly
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at
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