The Role
This role supports the day-to-day financial, purchasing and administrative functions within MachineLab. You will manage purchase orders, support accounts, update cash flow, handle supplier payments, check in deliveries, maintain accurate records in the ERP system, and provide general HR/payroll administration support. You will work closely with our finance, purchasing, operations, and project teams to keep information accurate, organised and up to date.
Key Responsibilities
Finance & Accounts
* Raise purchase orders and maintain supplier records
* Process invoices and match to POs/delivery notes
* Support weekly and monthly cash-flow updates
* Assist with accounts payable and accounts receivable
* Prepare payment runs and liaise with suppliers on queries
* Support month-end tasks as required
Purchasing & Inventory
* Manage incoming deliveries (goods-in) and update ERP records
* Ensure materials are booked into stock correctly
* Follow up on order delays, shortages and supplier issues
* Work with purchasing to keep material and pricing data accurate
ERP & Administration
* Maintain up-to-date information in the ERP system
* Upload documents, update project costs, and support reporting
* General office administration as needed
HR & Payroll Support
* Assist with timesheets and basic payroll preparation
* Maintain staff files, training records and annual leave updates
* Support simple HR administration (contracts, onboarding documents, scheduling)
General Coordination
* Work with finance, operations and project teams to keep information aligned
* Support internal communication around orders, payment dates and deliveries
* Help maintain organised workflows and simple processes across departments
The Ideal Candidate
* Experience in accounts, purchasing, office administration or a similar coordination role
* Comfortable working with ERP systems or similar software
* Strong attention to detail and good organisational skills
* Able to manage multiple tasks and keep information accurate
* Good communication skills and ability to work with different teams
* Positive, reliable, and comfortable working in a fast-moving environment
Job Type: Full-time
Schedule: Monday to Friday, 8-hour shift
Work Location: On-site at MachineLab
Job Type: Full-time
Pay: €37,000.00-€50,000.00 per year
Work Location: In person