Overview
In this vital role you will provide administrative support for the signature process for Clinical Trial Contracts; support the Country Clinical Trial Directors and the Administrative Co-ordinator with a variety of activities. The successful candidate will be required to work 20 hours split across 4 hours/day Monday– Friday.
Responsibilities
Office Administration duties to include
* Serve as the first point of contact for visitors and staff; maintain a welcoming atmosphere.
* Screen and respond to phone calls and emails; address complaints and inquiries.
* Oversee front desk operations including mail, packages, and deliveries.
* Manage distribution lists, coordinate mailings and couriers.
* Handle administrative relationships with vendors.
* Assist with onboarding and offboarding team members.
* Provide logistical support for onsite meetings, including catering and equipment.
* Go to person for ad-hoc queries from the team
* Partner with key internal staff to ensure smooth functioning of office (Office Admin Lead, IS & Facilities)
Support the Clinical Program Operations team to ensure timely coordination of department members’ administrative needs:
* Support the Clinical Program Operations (CPO) team in tracking and executing clinical trial agreements
* Coordinate local team meetings; arrange travel, meeting arrangements, visitor accommodations
* Prepare agendas, take and complete committee meeting minutes; coordinate distribution and follows up on action items
* Maintain distribution list, coordinate mailings and courier/deliveries of these documents
* Manage and support CPO department operations as needed
* Organise travel and manage expense submissions for CPO team
Qualifications/Requirements
* Previous experience in administrative support role
* Experience using MS Office and virtual tele-conference tools
* Fluency in English
Preferred Requirements
* Experience in similar or related disciplinary and/or international environment
* Basic knowledge of the function/business areas supported such as safety, sales, compliance, customer service, etc.
* Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
LOCATION: Dublin, Santry Office
Skills: administration, communication, planning
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