Job Description
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We are seeking a skilled and organized individual to play a pivotal role in the coordination of training activities within our organization.
The successful candidate will work closely with various stakeholders, including trainers, member companies, and finance teams, to ensure the timely and efficient delivery of training data, finance information, procurement preparations, and compliance requirements.
The duties include:
* Assisting the Skills Operations Manager with ongoing data capture, procurement preparations, and monthly financial reporting.
* Preparing for and assisting with audits, compliance visits, procurement processes, and related tasks.
* Regularly communicating with trainers and member companies to arrange courses and bookings efficiently.
* Accurately tracking costs associated with all courses to ensure competitive pricing, best value, and match funding targets.
* Managing a shared inbox and addressing or escalating queries as appropriate.
* Assisting with the development of marketing material for courses and its distribution.
* Managing the Skillnet online activity management system, ensuring KPIs are met.
* Supporting applications for funding for future training development programs.
Key Requirements:
* Ability to work well on own initiative or in a team, with a commitment to see tasks through to completion within agreed deadlines.
* Strong organisational & time management skills with high attention to detail.
* Excellent communication skills, both written and verbal.
* Proficiency in MS Office and Excel.
* 3+ years experience in administration.
Benefits:
* 23 annual leave days
* 4 company days
* Healthcare scheme provided by VHI following 6 months' service
* Pension scheme with employer contributions following 6 months' service
* Phone and laptop provided
* Home office equipment supplied
Requirements
* 3+ years administration experience
* MS Office and Excel proficiency
* Excellent communication and organizational skills