Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised.
As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.
Job Purpose
The Executive Assistant provides high-level executive administrative support to senior Operations, Quality, and Supply Chain leadership while ensuring the effective day-to-day management of the Cytokinetics Dublin office.
Operating within a regulated pharmaceutical environment, the role supports governance, compliance, and business continuity through professional coordination of executive activities, facilities management, and stakeholder engagement.
Responsibilities
Executive & Administrative Support
Provide comprehensive PA and administrative support to the senior leaders based in the Cytokinetics Dublin office VP External Manufacturing, Senior Director Quality, and members of the Operations, Quality, and Supply Chain leadership teams as required.
Proactive diary and calendar management, including scheduling of internal and external meetings.
Drafting, typing, and preparation of correspondence, presentations, technical reports, memos, and briefing materials.
Screening, prioritization, and management of email communications.
Handling confidential information and correspondence with discretion and professionalism.
Supporting the development of meeting agendas and collation of associated documentation.
Expediting matters on behalf of senior management, including sourcing information, tracking actions, and following up with stakeholders.
Ensuring continuity during the absence of senior leaders, including appropriate referral or escalation of matters.
Governance, Meetings & Business Coordination
Agenda preparation, document collation, meeting logistics, action tracking, and follow-up.
Oversee and coordinate key governance and leadership forums including Cytokinetics Ireland Board materials, Operations Quarterly Business Reviews and weekly meetings, and coordinating Global Supply Chain and Technical Operations meetings when held in Dublin.
Travel, Events & External Engagement
Organize complex domestic and international business travel, including Concur management.
Coordinate meetings, conferences, and workshops, both on-site and off-site, including accommodation and logistics.
Facilitate arrangements for external visitors, including international visitors.
Act as a professional interface with external contacts and service providers across a full range of business matters.
Office Coordination (EA Scope Only)
Interface with service providers (e.g., facilities, security) as needed.
Manage office supplies and space coordination.
Oversee local administrative purchasing and Oracle processing.
Business Support & Stakeholder Interaction
Act as a key support and coordination point for effective collaboration with Global Supply Chain and Technical Operations administrative teams, Corporate administrative teams for Global event planning, European administrative teams, HR Business Partner for engagement activities, Senior Administrative Assistants (US & Europe), and internal and external stakeholders across the organization.
Engages with the Cytokinetics Ireland Limited, Board of Directors when appropriate.
Requirements
Technical Competence and Knowledge
Leaving Certificate and 10+ years of relevant experience.
Proficient with MS Office, Concur, Budget and Procurement systems.
Models customer service, organization and professionalism.
Demonstrates strong organizational skills with sharp attention to detail.
Completes research and tasks based on knowledge.
Applies knowledge from industry best practices.
Uses discretion and honors confidentiality with sensitive information.
Cytokinetics is an Equal Opportunity Employer
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