1. Role PurposeThe Facilities Manager is responsible for ensuring the effective operation, maintenance, compliance, and continuous improvement of the company's facilities, supporting life sciences freight forwarding and temperature-controlled logistics.2. Key Responsibilities2.1 Safety File & Documentation Management• Maintain and update the Facility Safety File, including technical drawings, manuals, certificates, and warranties.• Conduct regular documentation reviews and prepare compliance summary reports.• Maintain a Collateral Warranties Register and support audits.2.2 Preventative Maintenance & Calibration Management• Develop and oversee the facility's Preventative Maintenance (PM) Program.• Maintain asset inventories and manage calibration schedules.• Coordinate vendor activities and maintain PM trackers.• Produce monthly maintenance and compliance reports.2.3 Reactive Maintenance & Minor Repairs• Perform minor in-house repairs and manage third-party contractors.• Maintain a reactive maintenance log with weekly reporting.2.4 Compliance, Quality & Risk Management• Ensure compliance with Irish building regulations and GDP/GMP.• Support Deviations, Change Controls, CAPAs, and audits.• Apply Good Documentation Practices and proactively escalate risks.2.5 Vendor & Contract Management• Maintain the Approved Vendor/Service Provider List.• Coordinate contractor access and verify completion of works.• Conduct vendor performance assessments.3. Required Skills & ExperienceEssential:• 3–5+ years' facilities management experience in regulated, GDP environments.• Knowledge of building systems, HVAC, refrigeration, and warehouse infrastructure.• Experience with preventative maintenance and calibration programs.• Strong organisational and communication skills.Preferred:• Experience in freight forwarding or temperature-controlled logistics.• Health & Safety qualifications (IOSH/NEBOSH).• Familiarity with QMS or CMMS systems.• Experience writing/collaborating on SOP's.4. Key Deliverables• Monthly PM & Compliance Report• Annual Maintenance Plan/Schedule• Calibration Register• Reactive Maintenance Log• Safety File Summary• Vendor Performance Reports5. Performance Standards• All PM tasks are completed on schedule.• Urgent issues actioned within required timeframes.• Accurate, GDP-compliant documentation.• Facilities maintained in continuous audit-ready state.The role may require occasional out-of-hours activity to support urgent maintenance or compliance needs.