Office Manager with HR (Hybrid)
Young Social Innovators are recruiting an exceptional Office Manager with strong IT, HR and administration skills to support our Staff and Young People.
About Young Social Innovators
Young Social Innovators is a non-profit Organisation that believes in the power of youth. Its vision is to empower, equip and inspire young people to change the world for good. Through its programmes, training and events, Young Social Innovators enables young people to grapple with difficult social issues, advocating reform and advancing change. Each year, circa 15,000 young people are supported to explore social and environmental issues that concern them and come up with a variety of responses to these. In this way, Young Social Innovators builds social capital and helps young people create a fairer and more caring Ireland connecting into a wider global movement for change.
Purpose of Role
The Office Manager with HR is responsible for smooth management of the YSI office and will maintain the HR database. The role requires a highly organised, people-focused individual with strong office and IT skills, and solid HR knowledge. This person will manage office management, day-to-day HR activities, support internal processes, and maintain high standards across training and compliance.
Duties of the Role
Office Management
1. Coordinate the day-to-day management of the YSI office
2. Coordinate IT services and office equipment, including telephone systems
3. Liaise with DCU Alpha on facilities and office maintenance
4. Manage third-party service contracts
5. Implement and oversee Health & Safety policy and ensure compliance, maintaining a safe and clean working environment for all staff
6. Support the Senior Leadership Team with administration, meeting coordination and set up
7. Manage incoming and outgoing post
8. Manage office supplies
HR Responsibilities
9. Maintain and update Bright HR (leaves, absences, contracts, schedules)
10. Manage records of staff training and compliance (Manual Handling, Children First, Garda vetting, etc.)
11. Coordinate induction and IT setup for new staff, including training on YSI systems
12. Manage offboarding process for departing staff
13. Administer recruitment processes, including shortlisting and production of letters of offer and contracts
14. Coordinate the recruitment and onboarding of interns
General
15. Support education programme administration, particularly during Speak Out delivery, awards and showcases.
Young Social Innovators is committed to equal opportunities and all recruitment decisions will be based on merit, suitability for the role and experience. All recruitment decisions will not be influenced by race, colour, nationality, religion, sex, marital status, family status, sexual orientation, disability, age, or membership of the Traveller Community. Young Social Innovators fully endorses a working environment free from discrimination and harassment.