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Asset AdministratorReference: MAY20258035 Expiry date: 11:40, Wed, 4th Jun 2025
Location: Dublin
Benefits: A superb range of Exclusive, Colleague only Benefits and Discounts.
Company: Northgate Vehicle Hire
Job Title: Asset Administrator
Location: Dublin
Job Purpose: Reporting to the Ireland Fleet Manager and working as a key part of the team, you will be responsible for fleet utilisation and optimisation, fleet administration, vehicle data accuracy, VRT, and vehicle taxation.
Attention to detail and a high degree of numeracy are critical, along with strong planning and organisational skills.
Key Responsibilities: Ensure timely receipt of new vehicles onto the fleet.Ensure timely ordering of new vehicle orders (both stock and customer).Ensure accuracy of vehicle order updates for sales.Complete internal Fleet Audits promptly.Prepare paperwork and distribute new vehicle tax discs.Arrange semi-cap for new vehicles.Price non-core vehicles.Maintain accurate files and logs for the Asset Department.Prepare and distribute biweekly de-fleet plan.Add and update information and pricing on the company operating system.Ensure accuracy of vehicle asset data and fleet location.Manage fleet induction to on-hire date.Build partnerships and collaborate with other departments.Communicate effectively through professional written materials and verbal presentations.Assist in managing the organisation's fleet management processes, including acquisition, utilisation, and replacement.Compile and present asset management reports.Coordinate with external third parties, manufacturers, and suppliers, maintaining positive relationships.Prepare business activity reports and forecasts.Identify and implement cost-reduction strategies.Perform ad hoc duties to support team goals.Key Skills & Experience: Proficiency in MS Office (Outlook, Excel, Word) and other PC-based systems.Strong planning and organisational skills.High attention to detail and commitment to accuracy.Numeracy skills.Ability to multitask and work independently.Customer focus with excellent stakeholder management skills.Ability to handle multiple tasks, work under pressure, and meet deadlines.Initiative and independent working capability.Interpersonal and presentation skills for client and team interactions.Problem-solving, analytical, and decision-making skills.Positive attitude, integrity, and cultural awareness.Fleet & Vehicle knowledge (preferred).Knowledge of Vehicle taxation (preferred).Degree in business, management, accounting, facilities, fleet management, or related field.Experience managing capital assets such as fleet, equipment, or facilities.Personal Attributes: Reliable, punctual, and professional.Customer-focused and approachable.Flexible and adaptable to change.Working Hours: 23 Days Annual Leave plus a day for your Birthday.Company Pension Scheme.Training and development opportunities.
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