Job brief
We are looking for an Evening Hall Porter/Receptionist to manage our front desk on a daily/evening basis and to perform a variety of administrative and clerical tasks.
What does a Receptionist do?
As a Evening Hall Porter/Receptionist, you will be the first point of contact for our organisation.
Our Receptionist's duties include offering administrative support across the organization.
You will welcome guests and greet people who visit the premises.
You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as an Evening Hall Porter/Receptionist, you should have a pleasant personality, as this is also a customer service role.
You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
Multitasking is essential for this position.
This role mainly evening work, so flexibility is essential.
Ultimately, a Evening Hall Porter's/Receptionist's duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
Greet and welcome guests as soon as they arrive
Direct visitors to the appropriate person, office or meeting room
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk
Process sales orders and keep inventory of stock
Update calendars and schedule meetings
Perform other clerical receptionist duties as required
Requirements
Proven work experience as a Receptionist, Front Office Representative or similar role
Flexibility in working hours as role includes mornings/evenings & weekends.
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Job Type: Full-time
Pay: €28,****** per year
Work Location: In person