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* Attendance requiredMonday to Friday onsite in our Tralee office.
* It may be necessary to work alternative hours and weekends, shift patterns or unsociable hours, including weekends.
* As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required.
Role Description
SMBC is seeking a Facilities Coordinator/Assistant who has a strong passion for Corporate Real Estate and Facilities and is interested in building a career at a fast growing and reputable Bank. The Facilities Coordinator/Assistant will assist with ensuring the efficient management and maintenance of our workspace. They will assist with purchasing & ordering systems, manage multiple contractors ensuring no impact to daily operations and will play a key role in managing onsite suppliers.
This role will report to the Facilities Manager.
Role Objectives: Delivery
* Support a facilities Management strategy, help inspect office premises ensuring required maintenance and repairs are completed in accordance with Safety Standards.
* Perform routine maintenance tasks such as cleaning, stocking of break rooms and cleaner’s stores and ensuring personnel common areas are kept organised.
* Collaborate with other departments to support their facility related needs such as adjustments to heating and cooling settings and supporting Air Conditioning repairs.
* Create Requisitions, Orders via Global procurement system for various Facilities related expenditure.
* Collaboration with Facilities Vendors to report onsite Facility issues promptly and assist with order placement.
* Ability to lift loads of various size using appropriate lifting equipment within an office environment.
Qualifications and Skills
* 3 years of experience in Office Administration customer experience -highly desired.
* Intermediate computer skills, including experience in using MS Teams Excel, Word and PowerPoint skills applications (e.g. ECDL / MOUS)
* Advantage to have knowledge of Purchasing & Ordering systems.
* Advantage to have Office support or Facilities Support experience
* Strong customer and client focus, advantageous to have a customer service experience background
* Management of onsite Supplier(s)–must have experience of managing suppliers in a similar type of environment.
* Knowledge of using online systems forgoods and services
* Ability to engage across all levels of the organization,including Sr. Management.
* Commercial and financial acumen
* Experience managing multiple contractors ensuring no impact to daily operations.
* Have strong verbal and written communication skills.
* Ability to demonstrate a self-motivated and disciplined approach to learning and working.
* Ability to work in a team environment.
* Possess a highly developed sense of personal accountability and follow-through with an ability to effectively prioritize multiple personal tasks, projects, and goals.
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