Senior Office Manager
Contract Type: Full Time-Permanent
Region: Cork
Working From: Office
Salary: Negotiable
Reporting to: Director of Executive Services
About Corporate HR Ireland
Founded in 2008, Corporate HR Ireland has been built on a foundation of respect, relationship and reliability. We provide a comprehensive outsourced HR service to an extensive client base across Ireland. Our services include HR Advice, on-site HR, HR Project Management, Third Party Representation, Strategic HR Initiatives and Mentoring and Training.
ROLE OVERVIEW
The Office Manager is a senior administrative professional responsible for ensuring the smooth, efficient, and professional running of a fast-paced HR outsourcing business. This role provides direct executive support to the CEO, oversees day to day office operations, manages key administrative workflows, and acts as a central coordination point across HR, finance, marketing, and client service activities.
The ideal candidate is highly organised, proactive, discreet, and fully proficient across all Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint). They will demonstrate strong judgement, excellent communication skills, and the ability to manage multiple priorities with minimal supervision.
PRINCIPAL ACCOUNTABILITIES / KEY RESULT AREAS
Executive Support to CEO
* Monitor and manage the CEO's email inbox daily, flagging priorities and drafting responses where appropriate.
* Coordinate and maintain the CEO's diary, Teams schedule, and meeting logistics.
* Prepare briefing notes, presentations, and supporting documents for CEO meetings and events.
* Manage and triage all calls to the CEO's mobile, ensuring appropriate prioritisation and follow-up.
Office & Administrative Management
* Provide comprehensive office administration support, including supplies, facilities coordination, and vendor liaison.
* Maintain organised digital and physical filing systems, ensuring compliance with data protection and confidentiality standard.
* Act as the first point of contact for the company landline, ensuring professional and timely responses.
HR Administrative Support
* Support HR consultants with administrative tasks including onboarding documentation, contract preparation, policy updates, and employee file management.
* Assist with the administrative side of recruitment: posting roles, screening CVs, scheduling interviews, and issuing candidate communications.
* Coordinate logistics for HR seminars, workshops, and client training sessions.
Finance & Accounts Coordination
* Monitor the shared accounts inbox and ensure timely triage of queries.
* Raise client invoices, track payments, and follow up on outstanding invoices.
* Support basic financial administration such as PO tracking, expense collation, and monthly reporting inputs.
Marketing, Website & Social Media
* Update the company website with blogs, news items, and service updates.
* Monitor and maintain company social media accounts, ensuring consistent branding and timely posting.
* Take ownership of website content accuracy, liaising with external providers where required.
* Assist in preparing marketing materials, presentations, and client proposals.
Documentation & Client Support
* Prepare Letters of Engagement (LOEs), Service Level Agreements (SLAs), and other client documentation.
* Format, proof read, and quality check all outgoing documents to ensure a high professional standard.
* Support consultants with client‑facing administrative tasks as needed.
ESSENTIAL REQUIREMENTS
* Minimum 5+ years' experience in a senior administrative, office management, or executive support role.
* Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
* Excellent written and verbal communication skills.
* High level of discretion, confidentiality, and professional judgement.
* Strong organisational and multitasking abilities with a proactive, solutions focused mindset.
* Experience in HR, professional services, or consultancy environments is an advantage.
* Comfortable managing competing priorities in a fast moving environment.
PERSONAL ATTRIBUTES
* Highly organised, detail‑oriented, and dependable.
* Confident communicator with strong interpersonal skills.
* Calm under pressure and able to anticipate needs before they arise.
* Tech‑savvy, adaptable, and eager to improve processes.
* Professional, polished, and client‑focused.
Job Types: Full-time, Permanent
Ability to commute/relocate:
* Cork City District, County Cork: reliably commute or plan to relocate before starting work (required)
Experience:
* Office management: 5 years (required)
Work Location: In person