JobTitle:Front Office Administrator Overview: KennCo Underwriting Limited, one of Irelands largest MGAs, is looking to hire a competent detail-orientated Front Office Administrator on a permanent full-time basis to join our busy team.
The Front Office Administrator will play a crucial role in ensuring the smooth day-to-day operations of our office.
This individual will be responsible for a variety of administrative tasks, managing office supplies, coordinating meetings and events, and providing support to various departments within the organisation.
The ideal candidate should possess excellent organisational and communication skills, be proficient in office software, and have the ability to work independently and demonstrate initiative.
Duties (to include but not limited to): ReceptionDuties: Serveasthefirstpointofcontactforvisitors,greetingtheminaprofessionalandfriendly manner.
Answeranddirectincomingcallstotheappropriatepersonnel.
Maintain a tidy and welcoming reception area.
Postal Services and Document Management: Manageallincomingandoutgoingmail,packages,andcourierservices.
Distributemailandpackagestotheappropriatedepartmentsorindividualsinatimely manner.
Generate,print,andpreparedocumentsformailing.
Scan and digitise documents as required, ensuring proper filing and storage.
Facilities Management: Overseethemaintenanceandupkeepofofficefacilities,ensuringaclean,safe,andefficient working environment.
Manageandorganisestoragerooms,ensuringtheyarewell-maintainedandaccessible.
Coordinate with building management and external vendors for repairs, maintenance, and other facility-related needs.
Office Supplies and Vendor Management: Managestocklevels,ensuringtheofficeisalwaysadequatelysuppliedwithnecessaryitems.
Monitorandmanageofficesupplybudgets,ensuringcost-effectivepurchasing.
Managerelationshipswithofficevendorsandsuppliers,includingnegotiatingcontracts, placing orders, and resolving any issues or discrepancies.
Ensure timely payment of vendor invoices and maintain accurate records of transactions.
Administrative Support: Providegeneraladministrativesupporttovariousdepartments,includingdataentry, managing calendars, and assisting with document preparation.
Organiseandmaintainbothphysicalanddigitalfilingsystems,ensuringeasyaccessto important documents.
Writeandmaintainofficeprocedures,ensuringtheyareup-to-dateandaccessibletoallstaff.
Organise and maintain asset registers, keeping track of office equipment and assets.
Meeting and Event Coordination: Scheduleandcoordinatemeetings,ensuringmeetingroomsarepreparedwithnecessary equipment and materials.
Assistinarrangingcateringandotherlogisticsforcompanyeventsandmeetings.
Organise staff social events, including planning, coordinating logistics, and ensuring events run smoothly.
Special Projects: Supportspecialprojectsandinitiativesasassignedbymanagement.
Take on additional responsibilities to support the overall success of the organization.
Qualifications: Provenexperienceasanofficeadminorinasimilarroleisrequired.
LeavingCertorequivalent;additionaleducationorcertificationsinofficeadministrationisa plus.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Skills: Strongorganisationalandmultitaskingabilities.
Excellentverbalandwrittencommunicationskills.
Attentiontodetailandproblem-solvingskills.
Abilitytoworkindependentlyandcollaborativelyinafast-pacedenvironment.
Familiaritywithofficeequipmentandbasictroubleshooting.
Musthavetheabilitytoworkindependentlyanddemonstrateinitiative.
Salary: The package offered will be competitive and will be tailored to the experience of the candidate.
SupplementalPayTypes: Performance Related Bonus (Payable Annually) Job Type: Immediatestart Full-time Permanent Fully on-site If you are a motivated individual with a proactive attitude and the ability to thrive in a dynamic environment, we invite you to apply for our Front Office Administrator position.