Advert Text We are looking for a Post Room Clerk to join our team in Dublin 4 Shift Pattern Monday - Friday 08:******:00 Key Responsibilities Mailroom Operations Receive, sort, log, and distribute incoming mail and courier deliveries accurately and in a timely manner.
Prepare, frank, and dispatch outgoing mail and parcels, ensuring correct postage and documentation.
Liaise with postal services and courier providers regarding collections, deliveries, and issues.
Maintain mailroom equipment (e.g. franking machines, scanners) and report faults promptly.
Handle confidential and sensitive mail in line with company policies and data protection requirements.
Porterage Duties Set up and break down meeting rooms, including furniture moves, equipment placement, and room resets.
Deliver items, documents, and equipment throughout the building(s) as required.
Assist with office moves, reconfigurations, and minor relocations.
Support events, meetings, and internal functions with logistical assistance.
Facilities Support Conduct routine checks of common areas to ensure cleanliness, order, and safety standards are maintained.
Assist with stock control and replenishment of office supplies.
Report maintenance issues, hazards, or security concerns to the appropriate team.
Support contractors and visitors with access, directions, and basic assistance.
Health, Safety, and Compliance Follow all health and safety procedures, including manual handling guidelines.
Maintain a safe and tidy working environment at all times.
Comply with company policies, procedures, and confidentiality requirements.
Skills and Competencies Strong organisational skills and attention to detail.
Reliable, punctual, and able to manage a varied workload.
Good communication and interpersonal skills.
Ability to work independently and as part of a team.
Practical, hands-on approach with a strong service mindset.
Experience and Qualifications Previous experience in a porter, mailroom, facilities, or similar role desirable but not essential.
Basic IT literacy (email, tracking systems) an advantage.
Manual handling training beneficial (or willingness to undertake training).
Working Conditions Office-based role with regular movement throughout the building.
Manual handling and light lifting required.
May require flexibility in working hours to support business needs.
Performance Measures Timely and accurate mail distribution.
Quality and reliability of porterage and facilities support.
Adherence to health, safety, and confidentiality standards.
We look forward to hearing from you !
Ref*****