Posted: 18 June
The role
Job Title: Administrative AssistantLocation: DublinResponsibilitiesManage complex diaries, including scheduling internal and external meetingsCoordinate meeting logistics, including room bookings and catering arrangementsArrange conference calls and video meetings (Webex, Zoom, Teams) for internal and external stakeholdersCoordinate complex domestic and international travel arrangementsProcess expenses via Concur, with a solid understanding of internal policiesManage invoices through Appian File weekly call reports using SalesforceProactively flag any out-of-policy expenses to the Business ManagerBuild strong understanding of bankers’ clients, transactions, and key relationshipsDevelop effective working relationships with internal stakeholders, peer assistants, and external clientsHandle sensitive and confidential information with discretionManage incoming calls professionally and take ownership of queriesBuild working knowledge of internal systems (training provided)Support visiting bankers with access arrangements and office coordinationQualificationsStrong written and verbal communication skillsConfidence engaging with stakeholders at all levelsProactive, organised, and able to work both independently and as part of a teamAbility to multitask and prioritise effectively in a high‑pressure environmentStrong attention to detail and accuracySolid PC skills (Word, Excel, PowerPoint, Outlook)Experience using Concur (preferred)Typing speed of approximately 50 wpmFlexible approach to working hours, including occasional out-of‑hours supportProfessional, calm, and resilient approachBenefits of working at Bank of America IrelandAt Bank of America, we strive to prioritise employees’ health and wellbeing – it’s what makes us a Great Place to Work.Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner.Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons.We offer 26‑weeks paid maternity leave, 16‑weeks paid paternity leave and inclusive family leave arrangements for working parents and carers including 20 days of back‑up childcare including access to school holiday clubs and 20 days of back‑up adult care per annum.The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness, cycle to work, TaxSaver tickets etc.Access to an Employee Assistance Program for confidential support and help for everyday matters.Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan.Ability to donate to charities of your choice and the bank will match your contribution.Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.Equal Opportunities Employer StatementWe are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio‑economic background, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.
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