Job Description:
We are seeking a highly skilled Office Administrator to manage our day-to-day operations and coordinate logistics on long-term projects in our office.
• Manage incoming inquiries (mail, phone, and email) and oversee office facilities, equipment, and supplies.
• Oversee the preparation and quality control of project reports for national and European funders.
• Coordinate with Senior Management and Operational teams to ensure relevant systems and processes are up-to-date.
• Maintain and update data in our HR Information System.
• Manage our relationship with our outsourced IT department daily.
• Induction of new starters and providing training on administrative procedures, project management, and internal processes.
• Health and Safety administration and assisting with Risk Assessment preparation.
• Co-ordination of calendars for EU projects and Board meetings.
• Booking flights, travel, and accommodation for staff and partner organisations involved in EU projects or projects in Ireland requiring assistance.