Position Title: Reception / Accounts Admin Support
Location: Weatherwell Industrial Estate Clondalkin, Dublin 22
Reports To: Finance Manager & Office Manager
Employment Type: Full-time, Permanent Role (On-Site Neccesary, Monday to Friday)
Hours: 37 hours per week - 8:30AM to 5:00 PM, Monday to Thursday, Early Finish 8:00AM to 1:00PM on Fridays
Benefits: Pension Matched up to 3%, 22 days of annual leave, Free Onsite Parking, Employee Assistance Programme, Bike to Work, Company Events
Job Summary:
Are you looking for an opportunity to showcase your skills in a friendly and professional environment? Davenham Switchgear is seeking an enthusiastic and reliable Reception & Accounts Admin Support colleague to join our team on an ongoing basis.
As a private manufacturing business, most visitors arrive to our reception by appointment or with a specific purpose, though we do have occasional walk-ins making this a key frontline role for creating a welcoming first impression. You'll be an important part of our team, engaging with visitors, supporting day-to-day reception operations, and providing valuable administrative support to our finance function.
If you bring at least two years' experience in a reception role and a minimum of one year in accounts administration, we'd love to hear from you. We are seeking somebody who can bring organisational skills, a positive attitude, and strong attention to detail to help keep our reception and finance invoicing processes running smoothly and efficiently.
Receptionist Responsibilities:
* Serve as the first point of contact for all visitors, presenting a friendly and professional image.
* Manage phone calls and take detailed messages, ensuring the right information is passed on promptly to the relevant employees.
* Welcome visitors and notify relevant staff members.
* Handle queries via phone, email, and in person.
* Ensure the reception area, office, and meeting rooms are maintained to the highest standards in collaboration with the cleaning team.
* Manage mail sorting, receipt, and delivery.
* Managing and maintaining the stationery presses to keep them organised and know what needs to be ordered to ensure full stock.
* Complete administrative tasks such as matching invoices with delivery notes.
* Schedule meetings and maintain relevant calendars.
* Order office supplies and ensure smooth office operations.
* Control access to the building, managing visitor logs.
Accounts Administration Responsibilities:
* Manage invoice and purchase order matching
* Collaborate with other departments for accurate and timely reporting.
* Maintain organized financial filing systems (both paper and electronic).
* Assist with audits by providing necessary documentation.
* Contribute to preparing financial statements and other necessary reports
Essential Skills:
* Confidentiality: Ability to handle sensitive information with integrity and maintain confidentiality, especially in regard to financial data.
* Technology Proficiency: Experience with MS Office (Excel, Word, Outlook). Familiarity with accounting software such as Pegasus is a plus.
* Reception & Customer Service: Proven experience in a reception or customer-facing role, demonstrating excellent communication and interpersonal skills.
* Accounts Payable & Administration: Solid understanding of accounts payable processes, including invoice matching, payment processing, and vendor coordination.
* Organisational Skills: Strong ability to multitask and prioritize tasks, with an attention to detail and accuracy in all aspects of work.
* Time Management: Ability to handle multiple tasks efficiently and meet deadlines without compromising quality.
* Problem-Solving: Strong critical thinking and problem-solving abilities, especially in managing financial discrepancies or queries.
* Communication: Excellent written and verbal communication skills, capable of interacting with staff, vendors, and visitors in a professional and clear manner.
Desirable Skills
* Basic Knowledge of Invoicing Processes: Understanding of general invoicing principles, reconciliations, and reporting is beneficial.
* Experience with Office Supplies & Inventory Management: Ability to monitor and order office supplies effectively to ensure smooth office operations. Book overseas Travel and Accommodation when office manager is on leave or unavailable.
* Adaptability: Comfortable working in a dynamic, fast-paced environment and managing changing priorities
* Team Collaboration: Ability to work as part of a team, supporting colleagues and contributing to a positive office atmosphere.
Education & Qualifications:
* Experience: At least 2 years of experience in a reception or office administration role, and 1 year of experience in accounts payable or similar financial administration is required
* Preferred: A formal qualification in reception, accounting, finance, business administration, or a related field is highly beneficial but not essential.
* Certification: Any relevant certifications (e.g., Accounting Technician, bookkeeping) will be advantageous
Job Types: Full-time, Permanent
Pay: €30,745.00-€31,731.00 per year
Benefits:
* Bike to work scheme
* Company events
* Company pension
* Employee assistance program
* On-site parking
Application question(s):
* Will you now or within the contract duration require sponsorship for employment visa status?
* Are you satisfied that this role is a fully onsite position, Monday to Friday?
Experience:
* Accounts payable: 1 year (preferred)
* Reception: 2 years (preferred)
Work authorisation:
* Ireland (preferred)
Work Location: In person