Job Title:
Operations and Procurement Coordinator
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Job Description:
This role involves coordinating facilities projects and services with third-party contractors. The successful candidate will handle administrative, operational, and budgetary responsibilities.
Key Responsibilities:
* Coordinate facilities projects and service tasks with third-party contractors
* Manage specifications, quotations, work validation, and invoice processing
* Maintain building works registers and incident response processes
* Update and manage FM manuals and provide weekly activity reports
* Support employee safety protocols and induction procedures
* Cover service attendant duties when needed
* Manage documentation: leases, licenses, asset registers, and project records
* Fleet Management: Process requests for new/replacement vehicles and oversee maintenance
* Arrange tax discs, insurance, fuel cards, and toll tags
Procurement Responsibilities:
* Assist in developing scopes, business cases, and tender documents
* Liaise with procurement team for tender releases and evaluations
* Raise purchase requisitions and reconcile invoices
Document Control and General Support Duties:
* Order supplies, coordinate IT needs, and manage pandemic-related materials
* Support event logistics including cleaning, security, and FM coordination
Stakeholder Relationships:
* Collaborate across business units
* Liaise with suppliers, contractors, agencies, and local authorities
Benefits:
This role offers the opportunity to work with a variety of stakeholders and contribute to the smooth operation of multiple sites.
The ideal candidate will have excellent communication and organizational skills, as well as the ability to work independently and as part of a team.
The successful candidate will be able to demonstrate a high level of professionalism, discretion, and integrity at all times.