When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential.
We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make, the lifelong learning that you can accomplish and the chance to make your mark.
Are you our next Office Manager?
Location: Dublin
Grade: Assistant
Contract type: Perm
A Snapshot Of Your Peer Group
* Excellent administration skills with an ability to work unsupervised with a sense of urgency on day-to-day duties and tasks
* PA/secretarial experience organising Outlook calendar/ email inbox on behalf of others
* Advanced PC skills including applications such as Microsoft Word, Excel, PowerPoint and Outlook
* Experience in completion of high-quality PowerPoint presentations
* Excellent communication skills including strong typing/audio typing skills with a high-level of attention to detail
* Strong time management & organisational skills with the ability to multi-task and prioritise urgent tasks
* Very reliable with a high degree of enthusiasm and adaptability
* Proactive approach to planning, managing potential problems and offering solutions.
* The ability to be discreet and handle confidential information and matters
* A working knowledge of SAP is an advantage but not essential as training will be provided
Your responsibilities and achievements will evolve as you enhance your career with us. Here is what you can initially expect:
PA/Secretarial duties
* Secretarial duties for Partners within our Restructuring practice – comprehensive and proactive diary and email inbox management
* Scheduling weekly/monthly meetings as required
* General administrative duties including processing expense claims, travel booking, and inputting of timesheets
Financial Management (via SAP)
* Assist in the financial management of the portfolio of clients; producing reports, conducting billing & invoicing
* Record weekly timesheets
* Prepare and record expense claims ensuring compliance with firm policy
Diary and workflow management
* Proactively manage a busy schedule, arranging client and internal meetings ensuring documentation is prepared in advance
* Prioritise workflow by considering the risk, importance, urgency, and potential business and/or client implications
* Track the completion of tasks and monitor deadlines providing feedback to the Partner/Director group
Communication And Document Management
* Manage internal and external communications, filter correspondence (emails, calls and post) taking appropriate action, escalating or delegating accordingly
* Preparation and review or reports, proposals and presentations with a strong attention to detail using Microsoft applications such as Powerpoint, Word and Excel
* Dictaphone/audio typing for the team to generate and transcribe documents quickly and accurately
* Maintain an organised document management process.
Travel and Event/Conference support
* Organising attendance at conferences and events and preparing high quality presentations and materials.
* Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries
Relationship management
* Build relationships with both internal and external stakeholders to understand the business and client needs
* Maintain the Customer Relationship Management system for the department
Your Team
Our Restructuring practice operates in Dublin, Cork, Galway and Belfast, and consists of over 100 highly skilled professionals.
We are a leading provider of turnaround solutions to underperforming companies and we work with stakeholders to restructure businesses that are experiencing financial difficulties and seek to rebuild corporate performance and restore stakeholder confidence.
We offer businesses in difficulty, regardless of size, a clear assessment of the way forward.
Here’s how KPMG can benefit more than just your career:
Benefits
* Discounted health insurance
* The purchase of additional annual leave
* Frequent social events to help you build your network
* Early finish Fridays on bank holiday weekends and throughout the summer months.
* Relocation assistance for those moving to Ireland
* Complimentary access to a range of Learning & Development programmes including LinkedIn Learning.
Career progression
When you join KPMG, your performance manager will support you to ensure that you are enhancing your skills from day one. You will also receive continuous support from our award-winning Business School where you will be continuously encouraged to deepen your knowledge and expertise within your chosen career path.
Inclusion & Diversity
Inclusion, diversity and equity are part of who we are at KPMG. We embrace diversity of background, experience, and perspective and we’re committed to inclusion and equity at every level. At KPMG, we want to attract and retain the best talent. We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. Visit this link to learn more.
Apply
If you are interested in the above role, please submit a CV via the apply button. If you have any specific queries on the role, please contact Karen Savage.
For an interactive insight into life at KPMG, make sure to follow #KPMGLife on social media. You can find us on LinkedIn, Instagram, TikTok and Twitter.
KS
Please note we do not require Agency assistance for this role.
By clicking apply to this role your application will not only be considered for this position but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 18 months from the date of your application and you hereby agree to that. If you do not wish your details to be stored on our recruitment database please email careers@kpmg.ie stating this and we will ensure that such information is not stored other than for the purposes of this application.
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