Operations Executive - Construction firm Dublin 4
My client, is an independently owned construction consultancy firm. Their continued growth over the past 20 years means they are recognised as Ireland's leading project management practice, with a proven ability to anticipate and successfully resolve problems.
They boast a team of highly skilled and motivated professionals, providing comprehensive tailored advice throughout the pre- and post-construction building life-cycle through close personal involvement with clients.
My client is seeking a skilled administrator / opearations executive to provide assistance within a busy team supporting a growing project management practice.
The role will include but is not limited to the following tasks:
* Photocopying, filing, shredding, and archiving documents
* General filing for teams and Directors
* Placing maintenance calls for all office equipment
* Preparing tea, coffee, and refreshments for meetings and maintaining meeting rooms
* Entering time-sheets onto the company database
* Typing meeting minutes and other documentation for Directors and staff
* Answering office phone calls and taking accurate messages
* Creating and maintaining Excel tracking spreadsheets
* Printing and binding documentation for Directors and staff
* Booking internal and external meeting rooms
* Managing internal and external documentation software
* Placing orders for stationery, PPE, and general office supplies
* Formatting documents in Word, PowerPoint, and Excel
* Checking office and meeting room tidiness daily and ensuring supplies are stocked
* Setting up basic meeting technology such as screens, projectors, or online calls
The candidates we are looking for should have:
* Excellent verbal and written communication skills
* Excellent written English
* Excellent organisational skills
* Very strong MS Office skills, specifically advanced Excel, Word, PowerPoint and PDF editing
* Strong attention to detail
* Knowledge of the construction market is advantageous but not essential