Role:
Office Manager & Accounts Assistant
Location:
Galway
Hours:
39 hours per week (core hours: 10:*****:30)
Hybrid:
option available after probation
Our client is a rapidly growing renewable energy company.
Due to its accelerated expansion, they are seeking an organised, proactive and detail-driven
Office Manager & Accounts Assistant
to support daily operations and strengthen their internal finance and administrative functions.
This is a key role at the heart of the business, ideal for someone who thrives in a dynamic environment, enjoys variety, and wants to contribute directly to the success of Ireland's energy transition.
Role Overview
The Office Manager & Accounts Assistant will ensure the smooth day-to-day operation of the office while supporting core finance activities, including accounts payable/receivable, payroll, bookkeeping, compliance and general administration.
This position requires strong organisational skills, excellent attention to detail, and the ability to manage tasks independently without constant supervision.
Key Responsibilities
Finance & Accounts Support
Accounts Payable:
Process, code and prepare supplier invoices for payment; manage supplier queries.
Accounts Receivable:
Raise client invoices, allocate payments, and follow up on overdue balances where required.
Payroll:
Preparing payroll for permanent staff and subcontractors using BrightPay.
Bookkeeping:
Support day-to-day bookkeeping activities using QuickBooks, including data entry, reconciliations and financial record maintenance.
Assist with the preparation and submission of VAT and RCT returns.
Office Management & Administration
Oversee the day-to-day running of the office to ensure an efficient, professional and well-organised work environment.
Manage office supplies, meeting coordination, reception duties and general administrative support.
Maintain effective filing and documentation systems (digital and physical).
Provide administrative support across departments and assist with ad-hoc business tasks and projects as needed.
Manage administrative aspects of the company's vehicle fleet, including documentation, upkeep schedules and compliance requirements.
Project & Commercial Support
Work with the Contracts Manager to draft stage payment schedules for ongoing projects.
Issue progress invoices for Project Managers and ensure documentation aligns with contract requirements.
Support reporting and financial tracking for project teams as needed.
Key Skills & Experience
Essential
2+ years' experience in an administrative, accounts or office management role.
Strong clerical and organisational skills in a busy office environment.
Experience with BrightPay payroll and QuickBooks (or similar bookkeeping software).
Excellent attention to detail and accuracy in financial processes.
Ability to work independently and take initiative while contributing effectively as part of a team.
Strong communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, Outlook).
Desirable
Experience in the energy, construction or engineering industries.
Familiarity with VAT and RCT processes in Ireland.
Experience supporting project-based invoicing or contract administration.
What We Offer
Competitive salary based on experience.
39-hour working week with flexible working arrangements.
Hybrid working arrangement available following the probation period.
Opportunity to join a company at the forefront of Ireland's renewable energy transition.
Supportive, fast-paced environment with strong potential for career development.
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