Packaging Documentation Specialist
As a vital member of the product management team, this role is responsible for delivering administrative and operational support to ensure seamless execution of packaging development and artwork management processes. The successful candidate will possess strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
This role requires close collaboration with cross-functional teams, including Regulatory, Quality, and Supply Chain, to assist in packaging project coordination, artwork approvals, documentation control, and vendor communication. Additionally, this individual will be responsible for maintaining up-to-date packaging documentation, including specifications and version control records.
The ideal candidate will have:
* A minimum of 2 years of experience in an administrative or coordination role within a busy office or marketing environment.
* Excellent computer literacy, including MS Office applications (Word, Excel, PowerPoint).
* Strong communication and interpersonal skills, with the ability to work independently and collaboratively across teams.
* Experience using project management tools would be advantageous but not essential.
Key Responsibilities:
Packaging Operations & Administrative Support
* Provide primary administrative and project support for all packaging-related activities within the wellness and nutrition categories.
* Coordinate packaging artwork creation, reviews, and approvals through the Quality Management System (QMS) and other relevant platforms.
* Maintain accurate and up-to-date packaging documentation, including specifications and version control records.
* Ensure adherence to brand guidelines, regulatory requirements, and regional compliance standards.
* Organize and execute product packaging projects efficiently, meeting timelines and deliverables.
* Support the ongoing maintenance of Standard Operating Procedures (SOPs) related to packaging and product management.
Project Coordination & Data Management
* Assist with packaging project timelines, task management, and reporting, ensuring key milestones are delivered on schedule.
* Manage version control, file organization, and documentation in product and marketing systems.
* Support the management of product claims, testimonials, and product assets as needed.
* Stay up-to-date with market trends, regulatory requirements, and product knowledge.
* Track packaging artwork metrics and provide insights into workflow performance and improvements.
Communications & Stakeholder Support
* Act as the primary point of contact for packaging-related administrative queries and communication.
* Liaise with external suppliers, design agencies, and internal stakeholders to facilitate smooth communication and approvals.
* Manage packaging and product communication channels, ensuring timely dissemination of updates to relevant teams.
* Support translation coordination for packaging copy as required.
* Assist with packaging training and onboarding materials for new team members globally.
General Administrative Tasks & Ad-Hoc Support
* Provide day-to-day administrative assistance to the Packaging and Product teams.
* Assist with preparing presentations, artwork status reports, and packaging overviews.
* Maintain accurate records of packaging claims, certifications, and compliance documentation.
* Help manage artwork change logs and version histories.