Document Management Specialist
A Document Management Specialist is required to oversee the organization and maintenance of project documentation, ensuring all relevant information is accurately recorded and easily accessible.
About the Role
* Manage the entire document control process, including receipt, distribution, tracking, and storage of all project documents.
* Develop and maintain robust document management procedures to ensure efficient operation.
* Collaborate with project teams to guarantee all project documents are accurate and current.
* Oversee the document control system, including software, to ensure seamless integration.
* Provide regular updates and reports on document management status.
* Curate, verify, distribute, and retrieve all project documentation as needed.
* Induct and onboard subcontractors as necessary.
* Create status reports, workflows, distribution matrices, and control logs for effective document management.
* Contribute to long-term scalability and compliance by creating templates and guidelines for future reference.
* Conduct regular internal checks and audits to ensure data consistency and proper retention.
Required Skills and Qualifications
* At least two years of experience in a document management or control position.
* Previous experience in the construction industry is advantageous.
* Familiarity with document control software such as Procore or Autodesk Construction Cloud is beneficial.
* Knowledge of ISO 19650 workflows is highly valued.
* Highly organized with excellent time management skills.
* Dependable, reliable, and enthusiastic professional with a strong work ethic.
* Excellent communication and interpersonal skills for collaborating with project teams.
* Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential.
Benefits
The ideal candidate will be part of a dynamic team working on various projects, with opportunities for growth and development within the company.
Others
Please submit your application if you possess the required skills and qualifications for this position.