About Huawei
Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices.
With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.
At Huawei, innovation focuses on customer needs.
We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward.
We have more than 180,000 employees, and we operate in more than 170 countries and regions.
About the IRC
Huawei Ireland Research Centre (IRC) mission is to position Huawei as a recognized technology leader and a global provider of information and communications technology (ICT) solutions.
To achieve this we are building an industry-recognized multi-discipline Research Centre of experts with focus on medium-term to long-term issues.
The IRC will work closely with an open innovative ecosystem with Huawei customers to address real-world issues.
The IRC will also engage with key European universities to build a basic research capability to support Huawei technical projects.
About The Role
Are you a detail-oriented professional who enjoys keeping complex operations running seamlessly?
We're looking for a proactive Executive Assistant to provide high-level administrative and organizational support to the leadership team of our Cloud Reliability Lab.
In this role, you'll help the lab run efficiently day to day by coordinating conferences and events, managing travel and scheduling, handling team logistics, and ensuring smooth communication across our research and engineering groups.
The Cloud Reliability Lab at the Huawei Ireland Research Center focuses on advancing the reliability and performance of Huawei Cloud by tackling cross-functional challenges in hardware, software, networking, monitoring, and operations.
Our diverse team includes industry experts, researchers, and Ph.D. interns working together on cutting-edge projects.
As Executive Assistant, you'll play a key role in connecting our Dublin-based team with colleagues across Europe, global engineering partners, and corporate headquarters by helping everything stay organized, on time, and running smoothly.
Key Responsibilities
Screen and prioritize communications on behalf of leadership, manage calendars strategically, and prepare presentations and reports
Manage meeting logistics including conference calls, teleconferences, agendas, and minutes with clear follow-up actions
Coordinate conference participation, paper submissions, travel logistics, and speaking engagements for researchers attending major international conferences
Organize academic seminars, industry partnership meetings, and lab events including visiting researcher coordination and workshop logistics
Handle personnel administration including onboarding/offboarding, equipment and access provisioning, expense processing, and coordination with HR and finance teams
Coordinate with headquarters and other research centers as needed to support lab operations as needed
Maintain relationships with key external contacts including industry partners, academic collaborators, and visiting executives
Requirements
3+ years of experience as an Executive Assistant, Office Manager, or Team Assistant supporting senior leadership or technical teams
Excellent judgment in prioritizing competing demands, protecting executive time, and handling sensitive information with discretion
Strong organizational skills managing conference deadlines, travel logistics, visitor coordination, and multi-stakeholder meetings
Professional communication skills for interacting with executives, researchers, industry partners, and corporate stakeholders
Proficiency in creating presentations, reports, meeting agendas, and documentation in PowerPoint, Word, and Excel
Proactive problem solver who removes blockers, makes decisions independently, and handles difficult situations diplomatically
Self-organized with strong attention to detail and ability to multitask in a fast-paced research environment
Preferred Experience
Experience supporting research, academic, or technical teams
Track record coordinating international conferences, academic events, or technical symposiums
Experience working in multinational organizations with distributed teams
Background managing industry partnerships, collaboration agreements, or external stakeholder relationships
Familiarity with onboarding processes, equipment provisioning, and access management in technical environment.
Location
Dublin, Ireland
This is an on-site role requiring 5 days per week in Dublin 2.
ONLY CANDIDATES WHO MAY LIVE AND WORK IN IRELAND WITHOUT RESTRICTION CAN BE CONSIDERED FOR THIS POSITION.
DUE TO THE HIGH VOLUME OF REPLIES, ONLY CANDIDATES WHO ARE SHORTLISTED FOR INTERVIEW WILL BE CONTACTED.
Please read and understand our West European Recruitment Privacy Notice before submitting your personal data to Huawei so that you fully understand how we process and manage your personal data received.
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