Location: Donegal Town
Shift Pattern
Monday to Thursday 08:00 – 16:30, Friday 08:00 – 15:30
Responsibilities
Submitting reports and preparing presentations, and conducting general research.
Taking inventory and replacing office supplies when necessary.
Creating and updating databases for various forms of data, including personnel and financial information.
Taking minutes in meetings and sending actions to owners.
General filing and office upkeep, and GRNI regular review.
Maintaining the training matrix and organising training for existing and new employees.
Taking messages and redirecting calls as required.
Raising access requests and accompanying visitors on site, and raising urgent POs and tracking to completion.
Helpdesk cover when required and mail room cover if required (holiday or sickness).
Co-ordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive works.
Input facilities‑related data on the Apleona and client CAFM systems regularly to comply with KPI's; ensure compliance with other non‑CAFM KPI's within the area of responsibility.
Providing timely reports to the client & Apleona management to keep them updated on all reactive and project work being conducted on site.
Raising POs, approving invoices, and providing administration support to the management team.
Assist in maintaining auditable records for all in‑house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion / reflected on the CAFM system.
Perform any adhoc duties / reasonable requests as assigned by management.
Qualifications
Minimum of 2 years of experience in a similar position.
Excellent administration skills; Microsoft Office proficiency.
Flexibility and adaptability.
Ability to work well as part of a larger team.
We look forward to your application.
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