Job Summary
This role involves providing key administrative support to ensure the efficient running of an organization.
Main Responsibilities
* Provide administrative support to the contracts administration team.
* Act as a point of contact for incoming calls and messages within the department, transferring them to the relevant person to ensure effective handling of enquiries.
* Assist with the composition of project management documentation, including word processing, filing, photocopying, and scanning.
* Update drawing registers, manage drawings, prepare site packs, and upload documents to Share Point and Procore.
* Serve as the point of contact for site-related enquiries, effectively addressing issues to ensure smooth site operations.
* Maintain accurate records of project documentation on internal systems, including regular audits to ensure compliance with company processes and industry standards.
* Provide user support on system queries, update company and project directories, and upload project documentation to ensure easy access to meeting records, drawings, and other relevant information.
Additionally, this role involves preparing and issuing subcontractor orders accurately and in a timely manner, monitoring the chairman's mailbox and managing correspondence, coordinating travel and accommodation arrangements, scheduling meetings, managing attendance, room setup, and refreshments, note-taking as required, collaborating with office and site teams, subcontractors, and stakeholders to foster positive working relationships, demonstrating flexibility in responsibilities, maintaining a clean and organized work environment, adhering to safety guidelines, and reporting any safety hazards.
Requirements
* 5 GCSEs A-C (or equivalent) to include Maths & English.
* A minimum of 1 year recent experience in an admin role in a busy office environment.
* Experience of using data management software.
* Computer literacy with strong competence in the use of Microsoft Office (Outlook, Word, Excel).
* Excellent interpersonal skills in person, writing, and by telephone.
* Ability to take direction.
* Ability to work unsupervised, independently, and as part of a team.
* Excellent time management and organisation skills.
* Excellent attention to detail, ability to consistently maintain a high level of accuracy.
* Flexible to meet the needs of the business.
* Great work ethic & attitude.
* A full and clean UK driving licence.
Desirable Criteria
* Previous experience working in the construction industry.
* Experience of a construction management platform (e.g. Procore, Aconex, View Point).