Full Time | Ireland | HybridPurpose of the roleThis role is the operational backbone of the business.Its primary purpose is to ensure that:Client delivery runs smoothly from onboarding to close-outLEO and client relationships are well managedProjects, consultants, billing, and reporting stay on trackThe business operates in a controlled, professional, and scalable wayMarketing execution is included, but only where it supports delivery, programmes, and pipeline — not as a separate strategy function.About UsWe're a small, established consultancy delivering programmes and projects across productivity/Lean, digital transformation, sustainability, and people & culture, working closely with Local Enterprise Offices (LEOs), public-sector programmes, and SME clients across Ireland.As the business has grown, so has the need for strong operational coordination.Role WeightingOperations, delivery, finance, & admin: 60-70% of roleMarketing execution: 30-40% of roleCore responsibilitiesClient Onboarding & LEO Liaison (Foundational) – Building TrustAct as first point of contact for LEOs and clients during onboardingSet up clients, projects, and contacts in CRM and booking systemsEnsure compliance with LEO-specific requirements (POs, reporting, invoicing)Coordinate onboarding steps clearly and professionallyProject Coordination & Delivery Control – Ownership of the delivery rhythmSchedule workshops, coaching sessions, and milestonesTrack progress with consultants and delivery partnersProactively check in, flag risks, and resolve blockersLiaise with LEOs and clients to maintain momentumEnsure timely and complete project close-out, including final reports and submissionsAccount Management & Stakeholder Communication - prevents escalation and builds reputation.Maintain ongoing operational relationships with clients and LEOsProvide clear progress updates and act as a reliable point of contactHandle queries, issues, and changes calmly and professionallyFinance, Billing & Commercial Control - protect cashflow and marginPrepare and issue client invoices in line with project milestonesTrack purchase orders and invoice statusLiaise with bookkeeper / accountant on billing and paymentsManage supplier invoices and reconcile against budgetsCarry out basic credit control on overdue invoicesSupport project-level financial reconciliationTendering, Proposals & Growth SupportMaintain a structured library of tender responses and templatesTrack tender opportunities and deadlinesCoordinate inputs from management and consultantsEnsure submissions are complete, compliant, and on timeMarketing ExecutionCoordinate marketing activity that supports:ProgrammesWorkshopsTendersPipeline visibilityExecute campaigns using agreed templates:Email invitations and follow-upsLinkedIn posts (1–2 per week)Event pages and light website updatesMaintain clean CRM and mailing listsInternal Projects, Systems & Continuous ImprovementLead internal improvement initiatives (systems, workflows, automation)Coordinate internal projects to completionKeep process documentation accurate and usableIdentify inefficiencies and recommend improvementsWhat success looks likeDelivery runs smoothly without the company founder's interventionLEOs and clients experience professionalism and clarityConsultants know what's happening and whenInvoicing is timely and predictableMarketing activity is consistent (even if not flashy)Internal projects actually get finishedWho this role suitsThis role suits someone who:Has strong operations or project management experienceIs comfortable managing complexity and multiple stakeholdersCommunicates clearly and calmlyEnjoys building order, structure, and rhythmIs capable (but not precious) about marketing executionWants responsibility and ownership, not a narrow task listExperience in consultancy, professional services, training providers, or public-sector–funded programmes is a strong advantage.Who this role won't suitPure marketersPure administratorsPeople who need rigid direction every dayPeople who want a brand-led or creative-first roleLocation & working arrangementIreland-based (Location within Ireland is flexible)Remote-first HybridFull time, 40 hours per weekOccasional in-person coworking days and events as neededSalary€33,000 – €37,000 (Depending on experience)Job Type: Part-timePay: €33,000.00-€37,000.00 per yearExpected hours: 40 per weekBenefits:Company pensionSick payWork from homeApplication question(s):Are you currently located in Ireland?Work authorisation:Ireland (required)Work Location: Hybrid remote in co. kildare, CO. Kildare