Apple Recruitment are recruiting URGENTLY for a Clerical Officer (HR) on behalf of the NI Assembly.
This role will be for up to 4 months. Hourly rate based on £29,137.
Job Description:
Providing high quality customer service to a diverse range of customers, both
internal and external.
Managing own work to ensure the delivery of objectives.
Providing accurate information in a professional and helpful manner by referring to
organisational policies and procedures.
Providing high quality and timely administrative support where required, for
example filing and photocopying, diary management etc.
Inputting data and maintaining a range of databases, spreadsheets and electronic
filing systems to aid the storage and retrieval of electronic documents.
Recording and distribution of correspondence, emails, incoming mail / post,
monitoring and managing electronic mailboxes and dealing with routine
correspondence accurately and promptly and forwarding to relevant staff as
appropriate.
Organising and providing support for interviews and assessment centres, including
issuing invites, preparing papers, ordering hospitality, meeting and greeting
applicants and external panel members, and responding to any housekeeping
queries that they may have e.g. the format of the meeting.
Assisting in gathering and collating information.
Effectively using Microsoft Office and bespoke internal Assembly software systems
and databases to prepare documents.
Maintaining hard copy and electronic information systems to ensure a clear and
organised file of all correspondence, papers, minutes, agendas.
Checking and processing invoices for payment through electronic payment system.
Complying with all Assembly Commission’s staff policies and procedures including
Equal Opportunities and Dignity at Work policies and procedures.
Carrying out other duties that the Assembly Commission reasonably requires of you.
If you wish to apply or would like more information, please email your CV in Microsoft word
format to Caroline Parker by Wednesday 4 th March @ 4pm. You must also include a bullet pointed
synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below.
Essential Criteria:
At the closing date for applications, applicants must have:
1. GCE ‘A’ level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including
English Language and Maths. Applications will be considered from applicants with
formal qualifications of an equivalent or higher standard to those stated.
AND
2. At least 2 years’ experience in providing administrative support for a range of HR
services to include:
a) Using effective oral and written skills to communicate effectively with a diverse
range of people at all levels, including team members, members of the public,
customers and managers.
b) Organising workload and giving attention to detail to produce accurate, high quality
work to deadlines.
c) Effectively using Microsoft Office to prepare documents and respond to
correspondence.
OR
3. At least 4 years’ experience in a Human Resources administrative role to include (a –
c).
Further Details:
Hourly Rate based on £29.137 p.a.
Duration: Up to 4 months
You must be available to start immediately
This business area offers limited hybrid working based on business need
Closing date for CV submission to Apple: Wednesday 4 th March @ 4pm
If you wish to apply or would like more information, please email your CV in Microsoft word format
to Caroline by Wednesday 4 th March @ 4pm.
Applicants must ensure their CV is accurate and up to date. The CV should include your full
employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple
Recruitment Services is an Equal Opportunities Employer.