We are a global Ibex 35 group where we develop innovative, high-value concessions, engineering and services projects in the more than 15 countries where we are present.
We are looking for a person like you, to join our DART project in Dublin and help us to continue improving people's lives.
This opportunity is offered on a 1-year fixed-term contract, with the potential for renewal.
Working hours are Monday to Friday, 8:30 AM – 5:30 PM.
The Document Controller / Administrator is responsible to carry out daily project office administrative tasks, maintain project documents, create reports, ensuring that accurate information is distributed throughout an organisation, taking appropriate direction from the Electrification Manager and nominated line managers.
Duties and responsibilities of the position:
Coordinate and manage information flows between the various sections within the DART Electrification department.
Archive files and ensure all team members have access to necessary documentation.
Following project plans and programming.
Liaising with central IT, Quality and Governance structures.
Liaising with head office when required.
Placing orders and raising purchase orders.
Arranging third party access accounts for new and existing team members.
Creating procedures related to the control and management of project documentation.
Responsible for document control activities.
Dealing with deliveries to building and various suppliers.
Organise and file current document backlog from project job packages per the company's current filing process.
Transmit documentation and submittals through the SharePoint system.
Receive, log, and track plans and specifications as received including all revisions.
Distribute through SharePoint, plans and specifications to team members.
Maintain electronic copy files of project documentation.
Support project team in regard to submittals, drawings, specifications, and other project documents.
Performs other related duties as required and assigned.
Create, track and submit timesheet weekly and monthly summaries to client.
Arrange meetings as required.
Attend meetings, write minutes and distribute.
We are looking for a profile with the following requirements and competences:
Right to work in Ireland
Previous project administrative experience in an office environment.
A Team player
Excellent MS Office skills, particularly Word & Excel.
Knowledge of SharePoint administration and quality control processes within a PMS (Project Management System).
Training will be provided.
Excellent Communication skills.
Knowledge and proven ability in planning, organising and implementing work priorities to ensure the orderly flow of project documentation throughout the process.
What do we offer you?
34 days' annual leave
Employee Assistance Programme
Life assurance – 4x annual salary
Pension scheme (details above)
Cycle to Work scheme
Eye care vouchers – eye tests and glasses where required, including safety eyewear
Annual health checks with Randox Health, including half-yearly check-ins
Enhanced annual leave
Company-funded language lessons – Spanish/English
Company-funded training: training, certifications, and memberships in accredited bodies related to the position
Lighthouse Club membership
Discount shopping vouchers
Opportunity for additional professional development
And more benefits to be implemented
In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment.
We offer local and global career opportunities and whilst this project is based in Dublin our teams are truly global
We are an equal opportunity employer and value diversity at our company.
We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees.
We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process.
Please let us know if you need any adjustments as part of the application process.
Ready to be part of our transformative journey?
Apply now and contribute to building a better future
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