OverviewPost Title: Grade V – Clinical Services Support Officer
Post Status: Specified Purpose contact
Department: Clinical Services Division
Location: Beaumont Hospital & Affiliated Sites
Reporting Structure: Report to a designated Clinical Services Division Manager
Salary: Appointment will be made on Grade V – Clerical – at a point in line with government pay policy €51,206 - €59,375 - €61,252 LSI
Hours of work: Full-Time, 35 hours per week
Closing Date: 31/07/2025 at 5.00Pm
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received. "If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/ Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply.
It is not envisaged that the employing Department/ Office/ Body will support an application for an abatement waiver in respect of appointments to this position" Overview: This SPC is for the purpose of cover of a maternity leave.
The post of Clinical Services Support Officer is to support the work of the managers working within the Clinical Services Division in delivery of the requirements of their roles.
The level of support required by each discipline manager will vary.
However broadly, the post holder will work on behalf of these Clinical Services Managers from the following departments:
Medical Physics & Clinical EngineeringMedical Social WorkNutrition &DieteticsOccupational TherapyPharmacyPhysiotherapyPsychologySpeech & Language TherapyResponsibilitiesKey components of the role will involve: The administration related to work on hospital projects and national clinical care programmesThe administration related to statutory registration of the professionsMonitoring attendance of Clinical Service Division staff at Hospital Mandatory training programmesThe co-ordination of contact lists, rosters, induction programmesThe scheduling and arranging of meetings, taking of minutes etcProviding support to and supervision of the administration grades employed in the Clinical Service Division Departments as delegated by discipline managersThe completion of sick leave returns across the DivisionBeing accountable for timely adjustments to flexi systems and monitoring of annual leave and sick leave in the Directorate in conjunction with the support manager if requiredEffective communication with staff within the division and other relevant servicesAdministration support for the recruitment process within each DepartmentData management including auditing, data quality management and management information preparation and interpretationAn awareness of the roles of the HSCPs within the organisation and their goals and objectivesIdentification and management of risks including escalation where necessarySupport and participation in Clinical Service Division projects, taking on a project management role where appropriateGeneral Duties: To perform his/her duties in collaboration with the Department Managers within the Clinical Services and the Head of Clinical ServicesEncourage good working relationships within the multidisciplinary staff of the Clinical Services Division and with other Hospital Departments/ DirectoratesTo perform all aspects of clerical work to the highest standardTo provide guidance and support to staff working in the area where appropriateTo be responsible for accurately documenting and returning sickness and absence returns in accordance with hospital policy, performing analysis and highlighting trendsTo ensure that the professional statutory registration procedures, policies and SOPs are implemented across all relevant departmentsTo maximise compliance with all mandatory training programmes across all departmentsTo assist in the induction of new staff in the Clinical Services Division as requiredTo assist in the organisation of interviews across the Clinical Services Division as requiredIdentify opportunities for improvement and ways to streamline services and pursue sameTo attend training courses and meetings as appropriate to maintain up to date knowledge.Act with discretion and integrity at all times in relation to sensitive data linked to the Division or the hospitalTo cooperate with and support all project work undertaken in the Clinical Services DivisionTo perform any other duties as may be appropriate to the grade.The job description is an outline of the post as it is currently perceived by the hospital and will be subject to review and amendment.
This job description will therefore be subject to change in light of the various strategies for the hospital and the development of the Clinical Directorate model and any future developments that arise and will evolve and change over time. QualificationsSelection Criteria: Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory: Professional Qualifications, Experience, etc(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory
health agencies, or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004.
Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects
in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1.
Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
Or (iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction
Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland,
(QQI).
Note1:
Candidates must achieve a pass in Ordinary or Higher level papers.
A pass in a foundation level paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
and (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.
Job Requirements / Desirable: Excellent interpersonal skills and communication skillsFlexibility along with the ability to work on own initiativeStrong organisational skillsAbility to work as part of a teamAbility to manage own work load while taking on supervisory dutiesKnowledge and Understanding of the Health sectorAdministrative experienceInformal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Email) Name: Anne Healy
Title: Speech and Language Therapy Manager
Email address: ******
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