Human Resource Executive – Swords, Co. Dublin
Excel Aviation is currently seeking an experienced Human Resource Executive on behalf of our client, a well‑established and fast‑paced organisation operating in a regulated environment, based in Swords, Co. Dublin.
The HR Executive supports the delivery of high‑quality, consistent, and compliant HR services across the organisation. Reporting to the HR Business Partner, the role plays a key part in the day‑to‑day execution of HR activities including employee relations, recruitment and onboarding, HR administration, and people data reporting.
The HR Executive acts as a first point of contact for managers and employees, providing practical HR guidance and ensuring policies and procedures are applied consistently. The role contributes to improving employee experience, supporting engagement initiatives, and maintaining strong HR operational standards.
Key Responsibilities
HR Operations & Advisory
Maintain and update HR policies and procedures in line with current legislation and best practice
Act as a first point of contact for HR queries from managers and employees
Provide accurate, timely advice in line with company policies and Irish employment legislation
Support the implementation of HR policies, procedures, and best practice standards
Ensure all HR documentation and systems are accurate, up to date, and compliant
Employee Relations
Support the management of employee relations matters, including disciplinary, grievance, and absence cases
Assist with investigations, note‑taking, and preparation of documentation
Ensure fair and consistent application of policies and procedures
Escalate complex issues to the HR Business Partner as appropriate
Recruitment & Onboarding
Support end‑to‑end recruitment processes including job postings, screening, interview coordination, and offers
Liaise with candidates and hiring managers to ensure a positive recruitment experience
Coordinate onboarding activities ensuring all documentation, compliance checks, and inductions are completed
Maintain recruitment systems and reporting data
People Data & Reporting
Maintain HR systems and employee records with a high level of accuracy
Produce regular HR reports (example: headcount, absence, turnover)
Support the HRBP with people metrics and insights to inform decision‑making
Ensure data integrity and confidentiality at all times
Training & Development
Support the coordination of training activities and learning programmes
Track completion of mandatory training and compliance requirements
Assist in identifying development needs and supporting learning initiatives
Employee Engagement & Culture
Support engagement initiatives, surveys, and action planning
Contribute to activities that promote a positive workplace culture
Assist in organising employee communications and HR‑related events
Compliance & Administration
Ensure compliance with employment legislation and internal policies
Maintain personnel files and HR systems in line with GDPR requirements
Prepare contracts, letters, and HR‑related documentation
Support audits and compliance checks
General
Promote the organisation's Vision, Mission, and Values
Work collaboratively with colleagues across HR and the wider business
Undertake any other duties appropriate to the role
Qualifications & Experience
Degree in HR, Business, or related discipline
CIPD qualification (or working towards) preferred
1–3 years' experience in a HR role
Experience in a fast‑paced or operational environment desirable
Exposure to employee relations and recruitment processes
KPI's / Success Metrics
Accuracy and timeliness of HR administration
Recruitment turnaround times and candidate experience
Employee relations case support and resolution timelines
Data accuracy and reporting quality
Employee engagement support and feedback
What You Should Show
HR Knowledge
Good understanding of HR processes and employment legislation
Ability to apply policies consistently and fairly
Communication & Relationship Building
Builds effective working relationships with managers and employees
Strong interpersonal and communication skills
Attention to Detail
High level of accuracy in HR administration and data management
Organisation & Planning
Ability to manage multiple priorities in a fast‑paced environment
Confidentiality & Professionalism
Maintains discretion when handling sensitive employee information
Team Collaboration
Works collaboratively as part of the HR team and supports the HR Business Partner
Package & Benefits
Salary: €35,000 – €40,000 (DOE)
20 days annual leave
Healthcare plan (post 6 months' service)
Opportunity to join a growing and fast‑paced organisation
Supportive and collaborative working environment
Career progression and development opportunities
Employee discount scheme
Free on‑site parking
Employee Assistance Programme
Travel Saver & Bike to Work schemes
Additional benefits linked to length of service
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