Location
Dublin
Work Pattern
Hybrid, 3-days in office, 8am-5pm (40hrs/week)
Role Purpose
The aim of this newly-introduced role is to provide high quality central administrative support to the Health & Safety and Facilities Management teams across EMEA, on behalf of our client.
The H&S Coordinator will carry out the day‑to‑day duties associated with the ongoing implementation and maintenance of the client’s and account’s health & safety management system. This is to help ensure the business remains compliant with applicable statutory requirements, and driving a positive safety culture.
The successful candidate will build trust and mutual respect within peers, internal teams, and vendors. They must have excellent attention to detail, be a great communicator, proficient in the use of Excel, and possess exceptional organisational skills.
The role reports directly to the Account’s HSE Lead. This is a fantastic opportunity for someone looking to build a career in Health & Safety in a rapidly growing account and team.
Key Responsibilities
Act as the central contact for the Health & Safety team, monitor and appropriately respond to queries from the business, or triage as necessary to the H&S Advisors or HSE Director.
Support and manage the third‑party DSE Workstation Training and Assessment programme.
Organising specialist ergonomic assessments with vendor partners.
Obtaining quotes, necessary approvals and raising purchase orders for specialist ergonomic equipment.
Assist with scheduling external auditing programmes, including coordinating visits with site Facilities Management teams and relevant vendors.
Maintaining First Aider and Fire Marshal records, coordinating with staff requiring new training and support with the recruiting process.
Booking first aid courses on behalf of employees, filing and distributing certificates.
Assist in recording and saving H&S incident reports.
Support with the management of relevant H&S records in compliance with any applicable legislation.
Assist with internal communication to employees.
Coordinating regular and ad‑hoc meetings on behalf of the team.
Required Skills & Competencies
Excellent IT skills (Word, Excel, PowerPoint, MS Outlook, Teams)
Numerate and able to Excel to a high level
Ability to understand and analyse information, and maintain structured filing systems
Strong Organisational Skills, both verbally and in writing
High level of professionalism
Customer and service‑oriented, both internal and external
Able to work effectively alone, managing workload as part of a busy team
Positive attitude towards routine tasks
Preferred Experience
Experience operating in a corporate office environment.
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