Ranked as one of Irelands best workplaces, by Great Place to Work, Harvey Norman, is a high-profile, leading-edge retail brand with over 300 stores worldwide selling furniture, bedding, electrical, and computer goods.
With 16 stores in Ireland, we are growing, and have plenty of opportunities for talented people.
If you think you have what it takes to thrive in a dynamic retail environment, we want to hear from you.
ABOUT THE JOB Harvey Norman is looking for a Personal Assistant to work with our General Manager of Computers, based in our Dublin head office.
This is an excellent opportunity to work in a fast moving and dynamic retail company.
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
The person must be well-organised and enjoy the challenges of supporting a staff of diverse people and programmes.
The ability to interact with staff (at all levels), customers, and suppliers in a fast-paced environment, sometimes under pressure, is essential.
Must be flexible, resourceful and efficient.
A high level of professionalism and confidentiality/discretion is crucial for this role.
Excellent written and verbal communication skills and attention to detail are equally important.
THE ROLE Your tasks will include: General PA duties such as general administration; manage all in-coming/out-going communications including screening calls.
Arrange meetings, conferences, and other events including negotiating terms, booking of equipment, facilities, catering, and invitations, within a specified budget.
Organise travel itineraries, accommodation, and bookings for events.
Complete Month-end & Quarter-end claims within specified time.
Maintain claim report and follow up on overdue payments.
Credit card reconciliation / reviewing expense claims.
Scheduling of daily, weekly, & monthly reports.
Diary management, including the organisation of appointments and related communications.
Produce documents, excel spreadsheets, power point presentations, letters, memos, minutes taking, etc.
Ensure computerised and manual records are accurate and up to date at all times.
Coordinate the production of meeting papers as requested.
Draft documents which can be of a highly confidential and sensitive nature.
Maintain and improve an effective system for filing and information retrieval.
Special projects as needed under the direction of the General Manager.
This list is not exhaustive and other duties may be assigned as required.
YOUR PROFILE Your knowledge, skills, and experience will include: Experience and Qualifications: Minimum of 3 + years executive administrative experience.
Demonstrable ability to use high level functionality of MS Office based IT systems to retrieve and manipulate complex data.
Able to demonstrate a high level of accuracy and speed using MS Office applications Experience of developing and implementing new data management systems.
Experience planning, managing, and executing events and meetings.
Excellent Organisational Skills You can prioritise and organise your own work, complete all necessary tasks, and fulfil all commitments on time and with acute attention to detail.
Ability to juggle multiple tasks in a fast-paced and time sensitive environment.
Effective Communicator / Good Listener Superior verbal and written communication skills.
Ensures there is an effective flow of information in terms of awareness and understanding.
Calm and professional in stressful or conflict-oriented situations.
Hardworking, Conscientious, and Self Motivated Ability to focus efforts and energy on successfully achieving standards of excellence in delivery of goals and objectives.
Must possess a can do attitude for all situations.
Continuous Development Have a passion for learning new things, continuous improvement, and sharing best practices.
Team & Collaborative Working-Able to work co-operatively within a group and across Harvey Norman to achieve Harvey Norman goals in a respectful manner.
Understands and is tolerant of differing needs and viewpoints.
Fosters a collaborative team-working environment.
Actively helps and supports others to achieve team goals.
Contributes positively to the achievement of team objectives.
Why join us: Were dynamic and growing Fun, high energy work environment Were entrepreneurial and agile.
Opportunities for career development Additional Information This a permanent contract subject to a six month probationary period.
The successful candidate will have to attend a company induction day in Dublin City Centre.
Skills: Executive Administrative Assistance Diary Management Confidentiality Microsoft Office Organisational Skills