Job Title:
Operations & Finance Executive
Role Summary
Reporting to the General Manager, the Operations & Finance Executive is responsible for the organisation's operational and financial functions, supporting strong governance, effective financial controls, efficient operations, and high-quality delivery across all areas of activity of the Briery Gap.
For the right candidate this is an exciting and exceptional opportunity to be at the forefront of shaping the future of the artistic and cultural activity in the area.
Key Responsibilities
Operations
Provide comprehensive operational and administrative support to the General Manager.
Develop, implement, and maintain assigned operational policies and procedures.
Maintain accurate, organised records to ensure transparent compliance with legal, licensing, charity regulator, insurance, and regulatory requirements, ensuring necessary returns are completed.
Draft, manage, and file contracts for productions, services, and suppliers, ensuring clear and consistent recording systems.
Manage ticketing systems, box office operations, customer service, access control, and weekly reporting of sales and attendance figures.
Supervise front-of-house, box-office, bar, hospitality staff, and volunteers including organising rotas and training.
Manage venue operations including maintenance, contractors, stock control, IT support services, and supplier relationships.
Assume the role of Duty Manager for events required.
Ensure full compliance with IMRO, theatre and bar licensing, health & safety, and other statutory obligations.
Maintain ownership of the relevant aspect of the Briery Gap risk register and prepare risk reports for the Board.
Refining and developing internal policies.
Monitor funding opportunities and prepare grant applications.
Finance
Maintain accurate books of account and ensure robust financial systems to support effective financial control and reporting.
Prepare monthly management accounts and cashflow forecasts.
Oversee accounts payable, accounts receivable, invoicing, payroll administration, and cash handling, reconciliation, and lodgements.
Develop, implement, and monitor financial policies, procedures, and internal controls to safeguard the Briery Gap.
Ensure timely and accurate financial reporting to the General Manager and Board when required.
Liaise with external accountants and auditors to ensure smooth and compliant annual audit processes.
Support grant financial reporting and compliance requirements.
You will also be responsible for any additional duties related to operations and finance as assigned by the General Manager.
Candidate Specification
A minimum of 3 years' experience in an operations/finance/business management role, ideally within the arts or comparable sector.
Experience overseeing operational systems including staffing, scheduling, facilities, and customer-facing services.
Strong financial and analytical skills, and experience with generating reports.
Demonstrable understanding of governance, compliance, and regulatory requirements.
High level of integrity, discretion, and accountability when handling sensitive information.
Ability to work flexible hours, including evenings and weekends when required.
Contract
3 years, full-time.
To Apply
Please forward the below your CV with a cover letter outlining your key experience and why you are interested in the role.
Short-listed applicants will be invited to interview, which will include preparing and presenting a
short presentation.
Further queries can be directed in confidence to
******
.
The closing date for applications is
Friday, 3rd of April, **** at 5.30pm
.
The Briery Gap is an equal opportunities employer.
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