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An Executive Assistant is required by CareerWise Recruitment for our Mayo based pharmaceutical client. This is a 4-month contracting position!!! The ideal candidate will have exceptional communication skills and the ability to handle a wide range of executive and administrative responsibilities with utmost professionalism.
THE ROLE:
* Manage the MD’s calendar, appointments, meetings, and travel arrangements.
* Prepare agendas, presentations, and documentation for internal and external meetings.
* Coordinate and manage communication on behalf of the MD with internal departments, stakeholders, and external partners.
* Draft, review, and manage high-level correspondence and reports.
* Screen and prioritize emails, phone calls, and requests.
* Attend Senior Leadership Team meeting take minutes, and follow up on action items.
* Organize complex international and domestic travel, including visas, accommodations, and itineraries.
* Assist in the planning and execution of corporate events, conferences, and board meetings.
* Handle sensitive and confidential information with the highest level of integrity.
* Act as a trusted advisor and liaison between the MD and senior management or clients
REQUIREMENTS:
* Proven experience (5+ years) as an Executive Assistant or Personal Assistant at the C-suite level, ideally in the pharmaceutical, biotech, or healthcare sector.
* Qualification in Administration
* Excellent written and verbal communication skills.
* Strong organizational, time management, and problem-solving skills.
* High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Teams, or project management software is a plus.
* Ability to work independently and under pressure in a fast-paced environment.
* Professional demeanor, with a high level of confidentiality, discretion, and emotional intelligence.
Please call Louise Mulligan today for further information on 0949003979 or email: lmulligan@careerwise.ie
CareerWise Recruitment (In Search of Excellence)
Established in 1999, CareerWise Recruitment specialises in recruitment of management and technical professionals for the life sciences, ICT, engineering, food and agri sectors.
We operate out of multiple locations in Ireland and have offices in Cork, Shannon, Galway, Mayo and Dublin.
By applying for this position, you are consenting to allow CareerWise Recruitment to process and retain your data in accordance with our Privacy Policy, contained on our website for the purposes of providing career opportunities. CareerWise Recruitment accepts that you do not wish your personal data, including your CV, to be forwarded to any client company without your prior consent and gives an absolute assurance that this wish will always be respected. Please feel free to contact us if you have any queries or wish to withdraw or amend your consent.
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