Contract Coordinator
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You will play a key role in the development and coordination of contracts for clinical research projects, working closely with operational, legal, and commercial teams. Your primary responsibilities include preparing, reviewing, and coordinating contracts and change orders, as well as managing multiple contracts simultaneously to ensure accuracy and timeliness.
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Key Responsibilities:
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1. Prepare, review, and coordinate contracts and change orders, including start-up agreements, for new and existing projects.
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2. Manage multiple contracts simultaneously, ensuring accuracy and timeliness in delivery.
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3. Collaborate with operational, legal, and sales teams to determine appropriate terms and conditions for inclusion in agreements.
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4. Participate in on-the-job training to develop knowledge of ICON's costing tools, budget templates, and client-specific requirements.
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5. Request and incorporate feedback from operational departments during contract development.
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6. Create cash-neutral payment schedules in line with project requirements.
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7. Work closely with assigned Contract Manager to flag issues requiring legal or senior management input.
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8. Maintain accurate, up-to-date records in Salesforce, ensuring clear tracking of contract status.
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9. Support preparation and review of contract files, project budgets, and related documentation ahead of internal quality control checks.
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10. Communicate proactively with project teams and clients regarding contract and change order progress.
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11. Provide essential input for negotiations and discussions with clients, supporting Contract Managers, Sales teams, and Project Leads as needed.
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12. Attend client-related meetings and assist with contract-related discussions and follow-ups.
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Requirements:
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13. A Bachelor's or Master's degree in Business, Life Sciences, or a related field.
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14. 1–2 years' experience in an administrative, coordination, or support role.
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15. Advanced Excel skills and confidence working with data and templates.
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16. Excellent communication skills, both written and verbal, with a strong sense of professionalism.
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17. Strong attention to detail and ability to manage multiple priorities with accuracy and efficiency.
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18. A proactive attitude, willingness to learn, and interest in developing a career within clinical research or contracts management.
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19. A team player mindset and comfort working in a fast-paced, collaborative, and global environment.
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Benefits:
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20. An attractive salary package that rewards your hard work and dedication.
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21. A range of benefits designed to support your well-being and work-life balance, including annual leave entitlements, health insurance options, retirement planning, and more.
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What We Offer:
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22. A diverse and inclusive culture that values diversity and promotes equal opportunities.
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23. The opportunity to work with a global organization and contribute to the success of our business.
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About Us:
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24. We are a leading healthcare intelligence and clinical research organization dedicated to driving innovation and excellence in our industry.
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25. We value our employees and strive to provide a supportive and inclusive work environment that fosters growth and development.
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Contact Information:
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26. Please visit our careers website to learn more about this role and submit your application.
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27. Or contact us directly to discuss this opportunity further.
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