Title - Administrative, Travel & Hospitality Coordinator
Salary – Euro 33-36k
Core Responsibilities
* Front of House Management
* Greeting and assisting visitors and clients upon arrival.
* Managing visitor forms and ensuring compliance with site security requirements.
* Coordinating with facilities and reception teams for visitor access and exceptions.
* Hospitality Services
* Organizing refreshments, catering, and hospitality for meetings and events.
* Handling client entertainment budgets and approvals.
* Ensuring adherence to hospitality policies, including ethical guidelines for gifts and benefits.
* Travel Arrangements
* Booking flights, accommodation, and ground transport for staff and visitors.
* Managing travel requests and approvals, including budget tracking and cost estimates.
* Coordinating with line managers and finance for expense authorization
* Room Booking & Event Coordination
* Scheduling and preparing meeting rooms or training spaces.
* Ensuring rooms are equipped for client or internal sessions (e.g., laptops, systems access).
* Liaising with facilities for special requirements or exceptions
Skills & Competencies
* Strong organizational and multitasking skills for handling bookings and visitor logistics.
* Excellent communication and interpersonal skills for client-facing interactions.
* Familiarity with travel and hospitality policies, including compliance and budget management.
* Ability to use reservation systems and property management tools for efficient scheduling.