Responsibilities
Report to the Office Manager and ensure the smooth and efficient day‑to‑day operations of the office
Provide essential support to management, supervisory staff, and other contract personnel
Serve as the first point of contact for employees and site visitors, performing reception duties such as answering phones, directing calls, and managing other general reception duties
Complete office administration duties as required, including maintaining files and ordering general supplies
Assist with financial management including project billing and invoice coding
Contribute to creating a safe and healthy environment for staff and others, working in compliance with EllisDon Facilities Services’ health and safety policies, code of conduct, and applicable legislation
Qualifications
Post‑secondary education in Office Administration or a related field
1-3 years’ experience in a similar role
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Detail‑oriented with strong administrative and coordination skills
Comfortable working in a busy office environment and possess strong computer skills
Proficient with the MS Office suite, particularly Word and Excel
Basic financial administration experience is an asset
What We Offer
A market‑competitive annual salary that rewards your talent
Profit sharing
Pension matching
Education reimbursement
Private medical insurance, life assurance and income protection coverage from the first day of employment
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working‑style preference, family status, education, and socio‑economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for applicants with disabilities will be made during the recruitment process when requested.
EllisDon uses AI tools to assist in screening and assessing applicants for this position.
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