Overview
Three Steps is looking for a Business Administrator in Navan, Co. Meath. We’re seeking a proactive Business Administrator to support our Director of Care/Service Manager. You'll coordinate meetings (agendas, minutes, actions), manage diaries/comms, keep records and compliance (HIQA/GDPR), schedule mandatory training, and deliver clear KPIs/dashboards that help our services run safely and effectively. This role is based in Navan with occasional travel and some remote work as needed.
Core focus
Executive support, meeting governance (agendas/minutes/action logs), diary/email management, records & compliance (HIQA/GDPR), KPI reporting/dashboards, training coordination, and smooth office operations.
Responsibilities (high-impact)
* Own agendas/minutes/action tracking for internal/external meetings; manage bookings and executive diaries.
* Produce KPI reports/dashboards; support audits; maintain inspection reports and registration certificates.
* Coordinate mandatory training schedules to statutory timeframes; facilitate HIQA portal and HSE KPI/complaints returns.
* Maintain records/archives to GDPR standards; handle phones, post, visitors; manage petty cash.
* Draft docs/presentations and complete research for the Director of Care/Service Manager.
Must-haves
* QQI Level 5/6 in Office/Business Admin (or equivalent).
* Microsoft 365 mastery (Outlook/Teams; SharePoint sites & permissions).
* Excel (intermediate/advanced: formulas, lookups, pivots); strong Word/PowerPoint.
* Records management & FOI basics; 2+ years' relevant experience (healthcare a plus).
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