My client is seeking to appoint an experienced Master Data & AP Analyst on a permanent basis.
Candidates will need to have a minimum of 3 years' experience in a similar role.
A strong background in Accounts Payable and experience in Master Data is required for this role.
A good working knowledge of Excel is required for this position.
Key Responsibilities:
Ensure that all Master Data request forms received follow best practice and company procedures before setups and amendments are carried out on Oracle.
Updating the system to correctly reflect changes required by the divisions within pre-defined timelines, formats, and procedures.
Monitor the Master Data Email Inbox to address/action email requests and support colleagues with Master Data queries/issues.
Provide proactive support to colleagues within the various divisions regarding master data set ups and ongoing support and maintenance, specifically in relation to supplier, customer, pricing, and GL master data.
Responsible for resolving queries and issues relating to master data in a timely manner and be familiar with the treatment of both PSWT and RCT suppliers on Oracle.
Ensure that good audit trails are maintained and reviewed for changes made to the system, ensuring the master data within the system is accurate and up to date.
Review master records on a yearly basis, to identify records that have not been utilised within 36 months and liaise with other Internal Teams, Procurement and Business Divisions to agree whether to retain the records or deactivate as no longer Business Use required.
Responsibility for maintaining and updating of the relevant Master Data SOP's, on a continuous basis.
Responsibility to complete on a daily basis the supplier invoice scanning and validation using the Scanning Tool, ensuring all rejections are communicated to suppliers.
Assisting with all testing as and when required.
Assist with compiling the required Daily P2P processing statistics.
Support the Purchasing function by - Converting all approved Purchase Requisitions/Releases that the digital worker cannot process so that the agreed SLA timelines are met.
Monitor the Purchasing Email Inbox to address/action email requests and support colleagues with Purchasing queries/issues.
Ensure adherence to the Procurement Policy & the "No PO No PAY" principle so that controls and compliance are monitored on an ongoing basis.
Process Supplier Invoices, both for PO and Non-PO invoices, intercompany invoices, and Credit Notes
Ensure that all intercompany charges are invoiced to the relevant legal entities and that payment is issued and allocated each month.
This includes preparing the monthly templates for the relevant suppliers being processed using the Robotic Process Automation tool ensuring all issues are resolved along with developing future templates.
Provide proactive support to end users, Managers and Finance Teams in the invoice process, in relation to invoices that are on hold in order to assist with query resolution.
Monitor and follow up on all Prepayment Invoices processed on the ledger.
To monitor the relevant bank accounts in order that all supplier Direct Debit payments are posted within a timely manner.
This will involve obtaining the relevant invoices when required and resolving any ongoing issues relating to same.
Assist with the completion of supplier reconciliations on a monthly basis including the required follow up with supplier/business division.
Assist with all required Master Data & P2P testing working with your Line Manager, business users, the Technology Department, and any Third-Party Providers.
Provide cover for the P2P Helpdesk activities when required.
Participate in other Master Data/ P2P projects along with process improvement projects as they arise.
Also assist in internal/external audit activities and complete other ad hoc duties as and when required.
The Person
Key Skills:
Accounting Technician Qualification would be an advantage and/or "qualified by experience".
An understanding of a Master Data process along with a P2P function would be beneficial.
Minimum 3 years in a Master Data Department and/or P2P Department
Desired experience with Oracle and an OCC Scanning Tool.
Proficiency with Microsoft Excel, Word, and Outlook.
Strong analytical, problem solving and communication skills are required.
Good knowledge of the Master Data Module on Oracle and Microsoft Office applications.
Also, knowledge of P2P activities and an OCC scanning solution is preferred.
Openness to change and a "can do" attitude, able to effectively manage time against agreed deadlines.
Be a team player working with others to achieve company goals.
For more information on this role, please contact Damian Ryan
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