About the Role
You will join a dynamic and enthusiastic team in a young, growing law firm who are responsible for managing the firm\'s central operations in the office.
This is a permanent full-time position, reporting to the Operations Manager.
The Operations Team works closely with all teams in the business, and we have a unique opportunity to see how the business works and add value where we can.
You will join a dynamic and enthusiastic team in a young, growing law firm who are responsible for managing the Firms central operations in the office.
Front of house duties
Greeting visitors
Answering and forwarding calls
Scheduling meetings and calendar management
Sorting and distributing post
Managing administrative workload of the organisation within the Operations Team; office post, DX, scanning, deliveries, etc
General administration when required
Setting up of files (soft & hard), conservancy and archiving, maintaining all in good order to provide accurate information
Implementing project workflows, document tagging
Liaise closely with the teams, setting standards to meet quality expectations
Working with the wider Operations team and ensuring that the business is compliant with industry regulatory requirements and monitor risk assessment activities
Assist in developing and implementing initiatives to improve administrative efficiency
Assist in populating and maintaining our CRM Database (Evolve) of existing/potential clients and business partners
Undertake specific projects as required, from time to time
About You
3 - 5 years' experience in an office reception/administration or similar role (experience working in a busy general legal practice is an advantage).
Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel
Experience and knowledge of Evolve software advantageous but not necessary
Friendly, confident and people orientated
Proven ability to be self-motivated and independent; as well as ability to work cohesively within a team
Knowledge of office administration processes, systems, and procedures
Ability to work with several people with numerous deadlines
Adaptable and comfortable with handling a range of tasks in a fast-moving environment
Creative and determined problem solver with a critical eye
Meticulous attention to detail, flexible and very well organised
Excellent communication skills, good telephone manner and fluency in both written and spoken English
Benefits
Performance Bonus Scheme
VHI Medical Insurance
Gym Membership
Pension Scheme
Continuous professional and personal development
Good Friday – closed
Business casual dress code
Employee Referral Bonus
Employee Assistance Programme
Tax Saver Commuter Tickets
Cycle to Work Scheme
Death in Service insurance cover
This is an ideal opportunity for a motivated individual to join a dynamic team in a busy, growing and supportive company.
Flynn O'Driscoll is an equal opportunity employer.
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