Business & Project Support – Role Overview
The Business & Project Support role is a pivotal position supporting senior leadership through proactive coordination, structured communication, and high‑quality operational delivery. This role acts as a trusted partner to the Director, enabling effective decision‑making, optimising time and resources, and ensuring clear oversight of projects, stakeholder activity, and governance requirements in a fast‑paced, high‑performance environment
.The successful candidate will demonstrate exceptional organisation, sound judgement, and the confidence to engage across all levels of the organisation while representing Cairn Homes' brand, ethos, and professionalism
.
Key Responsibiliti
esExecutive & Operational Suppo
* rtProvide comprehensive calendar and mailbox management, ensuring priorities are managed effectively and senior leaders are fully briefed and prepare
* d.Act as a first point of contact, drafting, managing, and routing internal and external correspondence, exercising discretion and judgement where management input is not require
* d.Maintain oversight of key team activity, ensuring alignment with priorities and deadline
s.Project & Activity Oversig
* htSupport project oversight through the tracking of actions, monitoring functional activity, and maintaining visibility of key deliverables for the Directo
* r.Coordinate inputs from functional leaders, translating requests into clear actions, issuing follow‑ups and reminders, and consolidating responses into high‑quality summaries and report
* s.Provide structured project support to both internal initiatives and external engagement activitie
s.Stakeholder & Relationship Manageme
* ntSupport stakeholder management across the organisation by supervising functional data and activity, ensuring timely and accurate communicatio
* n.Build and maintain strong collaborative relationships with internal and external stakeholders, acting as a trusted and professional representative of Cairn Home
* s.Actively support engagement initiatives that enhance Cairn's brand, culture, and reputatio
n.Leadership, Governance & Meeting Suppo
* rtWork closely with the Executive Assistant to the CEO and the Company Secretary as required, ensuring seamless coordination and operational continuit
* y.Support the coordination and delivery of leadership meetings, company forums, and governance‑related meeting
* s.Prepare high‑quality meeting packs for internal and external meetings, ensuring information is accurate, well‑presented, and tailored to senior audience
s.Meetings, Events & Logisti
* csSupport the organisation of functional forums and events, including travel arrangements, accommodation bookings, venue and meeting room coordinatio
* n.Ensure logistics are efficiently managed to support productive, professional, and well‑run meetings and event
s.