TTM Healthcare are proud to partner with our client in the public sector to recruit a temporary Grade IV Assistant Staff Officer in Dublin.
Location: Dublin 2 Hours: 9am to 5pm, 35 hour working week Contract: Temporary 3-month initial contract Pay-rate: €***** €***** per hour depending on previous relative public sector experience Role Summary The successful candidate will provide administrative and clerical support to ensure the efficient day-to-day operation of the office.
The role involves managing records, coordinating meetings, maintaining confidentiality, and supporting staff through effective organisation, communication, and data management.
Key Duties & Responsibilities Provide administrative and clerical support to ensure smooth office operations.
Prepare documents, reports, and presentations using the MS Office suite (Word, Excel, PowerPoint, SharePoint, Teams, Outlook).
Maintain accurate data records, ensuring data integrity and organisational compliance.
Take accurate minutes during meetings, distribute them to relevant stakeholders, and follow up on action items.
Manage diaries, schedule meetings and appointments, and coordinate calendars for senior staff.
Handle incoming and outgoing correspondence, including emails and phone calls, in a professional and timely manner.
Maintain strict confidentiality and ensure compliance with GDPR when handling personal or sensitive information.
Support the team with general administrative tasks and ensure deadlines are met.
Essential Criteria Proven experience in a Clerical Officer or similar administrative role.
Proficiency in the MS Office suite (Word, Excel, SharePoint, Teams, PowerPoint, Outlook).
Strong organisational skills with excellent attention to detail and data management accuracy.
Ability to take clear and accurate meeting minutes.
Knowledge of GDPR and experience handling confidential information.
Strong written and verbal communication skills.
Ability to prioritise tasks, work independently, and meet tight deadlines.
High level of professionalism, discretion, and flexibility with working hours.
Please apply with your updated CV as soon as possible if you meet the above requirements.
Skills: Grade IV Assistant