TITLE OF POSITION:
Finance and Administration Officer (CO)
REPORTING TO:
Finance & Administration Executive Officer
OFFICE:
Dental Council 57 Merrion Square, Dublin 2
Job Purpose
General Office Management, maintaining all areas of Front of House and Accounts administration support.
Duties and Responsibilities
General office duties
Answering/transferring/booking in calls, maintaining the [email protected] account,
Communicating and dealing with the public/profession e.g. responding to general queries and
Maintaining high quality records in a thorough and organised manner
Sign for any registered post, distribute all post to the correct departments, keep a record of
Returned post, ensure all post is franked and brought to the post office when required
Ordering and maintaining office supplies, liaising/coordaining with office maintenance contractors and facilities requests for general office management
Accounts Administration
Assist with issuing of retention fee letters, receipts, certificates
Process retention fee payments for registrants' annual retention fee
Lodge cheques, bank drafts and cash payments
Provide administrative support to accounts department to include drafting general correspondence, preparing reports, spreadsheets, database reports, issuing refunds and any other information as required
Petty cash management and reconciliation
Support to Council
Booking venues, accommodation and travel for Council members and Dental Council staff
Meet and greet members on meeting days
Ordering beverages/food for meetings
Set up meeting rooms and general tidy up afterwards
ESSENTIAL REQUIREMENTS:
Ability to receive and action feedback as well as provide feedback in a productive manner
Ability to work independently, demonstrate initiative and work as part of a team
Organise and prioritise work effectively
Work well with the public and colleagues
Be flexible in their approach to work
Be able to communicate effectively in a clear and concise manner
Ability to maintain confidentiality at all times and operate in a discreet and professional manner
Proficient in Microsoft Office, and other common office software for document preparation, scheduling, and communication, with practical experience in:
Word – creating, editing, formatting documents and mail merge
Excel – using spreadsheets for data entry, filtering, basic formulas and formatting
Outlook – managing emails, calendars and scheduling meetings
Possess the competencies required of a CO in the public sector Civil service Capability Framework
DESIRABLE ATTRIBUTES:
Experience working within a statutory framework and to statutory deadlines.
Experience working for a similar organisation.
SELECTION PROCESS
How to Apply: Please submit a covering letter and comprehensive CV (not to exceed 2 pages) to [email protected] or apply via current platform.
The Dental Council is an equal opportunities employer.
Closing Date
The closing date for applications is Friday the 13th of March **** at 5pm.
EMPLOYMENT INFORMATION
Position Type
This appointment will be offered on a full-time permanent basis.
A 6-month probationary period applies to this appointment.
Salary Scale:
The salary scale for the position is as follows.
CLERICAL OFFICER – PPC.
First point on scale: €31,605.
Entry will be at the minimum of the scale and the rate of remuneration in line with Government pay policy.
Different terms and conditions may apply if you are a currently serving civil or public servant.
Holidays:
The annual holiday entitlement is 22 working days plus public holidays.
Apply for this job
[Finance and Administration Officer (CO) / #SF*****]
Call us on ************** and quote job reference #SF*****
#J-*****-Ljbffr